Executive Aide

JOB OPPORTUNITY ANNOUNCEMENT

Job Title:         Executive Aide

Division:          Executive

Location:        Chicago, Illinois

Salary:            $65,000-$75,000  

Overview: The Executive Aide serves as a key support staff member to the State Treasurer, helping ensure effective communication, coordination, and organization of his/her schedule. The primary responsibility of this role is to provide comprehensive staffing of the Treasurer across the state, enabling him/her to be well-prepared for meetings, events, and engagements by gathering and preparing briefing material and logistical information. Additionally, this position plays a crucial role in creating memos, maintaining productive relationships with constituents and will also be responsible for driving the Treasurer when needed.

Duties and Responsibilities:

• Conduct thorough research and gather relevant information to brief the principal on upcoming meetings, events, and issues.
• Compile comprehensive briefing materials, including summaries, reports, and supporting documents, ensuring the principal is well-informed and prepared.
• Assist in drafting agendas, preparing presentation materials, and coordinating with other participants to ensure a smooth and organized flow of activities.
• Generate clear, concise, and well-structured memos, reports, and other written communications on behalf of the principal, addressing various topics, policies, or initiatives.
• Respond to constituent inquiries, concerns, and requests in a timely and professional manner. Responsible for sending thank you correspondences to relevant event and meeting hosts.
• Collaborate with other staff members to follow up on constituent matters, track progress, and provide relevant updates to the principal.
• Assist Director of Scheduling with correspondence, emails, and phone calls on behalf of the principal, prioritizing and filtering communication to ensure efficient workflow.
• Drive the Treasurer to and from meetings/events when his Executive Driver is unavailable.

Requirements:

• Bachelor's degree in a relevant field or equivalent experience.
• Valid driver’s license.
• Ability to perform in high-pressure and dynamic situations.
• Ability to maintain confidentiality and exercise discretion in handling sensitive information.
• Strong interpersonal skills, with the ability to build relationships and effectively collaborate with diverse constituents.
• Temperament to communicate with a variety of personalities in a tactful, pleasant, and professional manner.
• Ability to exercise discretion and independent judgement with respect to prioritization of recommendations on appointments, meetings and events.
• Excellent organizational and time management skills with the ability to handle multiple tasks and prioritize effectively.
• Strong written and verbal communication skills, capable of crafting clear and concise memos and reports.
• Proficient in Word, Excel, and Salesforce.

• A Pension Program
• Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
• Up to 4 Paid Personal Business Days annually
• 12 Paid Sick Days annually (Sick days carry over from year to year)
• 15-25 Days of Paid Vacation time annually - (15 days in year one of employment)
• 13 Paid Holidays annually, 14 on even numbered years, and 1 Floating Holiday.
• 12 Weeks Paid Parental Leave
• Deferred Compensation Program - A supplemental retirement plan
• Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
• Federal Public Service Loan Forgiveness Program eligibility
• Commuter Savings Program (Chicago only)

Application Process:  Please visit  https://illinoisstatetreasurer.applytojob.com/apply to apply by completing the online application, upload a resume and letter of interest.

Equal Employment Opportunity Employer. Applicants must be lawfully authorized to work in the United States.

Applicants are considered for all positions without regard to race, color, religion, sex, national origin, sexual orientation, age, marital or veteran status, or the presence of a non-job related medical condition or disability.

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