What are the responsibilities and job description for the Executive Secretary 24-E-16 position at Office of the Illinois Attorney General?
Salary
$55,000.00 - $85,000.00 Annually
Location
Chicago, IL
Job Type
Full-Time
Job Number
24-E-16
Administration
Deputy Chief - Administration
Bureau
Information Security
Opening Date
09/22/2025
Summary of Duties and Responsibilities
The Executive Secretary performs highly responsible and confidential administrative and secretarial duties which includes receiving, screening and routing correspondence. As secretary to a Division Chief, the Executive Secretary shall conduct special projects and studies by gathering data, coordinating, monitoring and completing assigned projects. Additionally this position shall aid in the analysis and interpretation of data and prepare reports.
The Executive Secretary maintains schedules and makes travel arrangements. This position performs confidential secretarial functions for the Division Chief and/or other professional staff, which consists of typing correspondence, legal documents, contracts, plans for departmental changes, program policy or procedural recommendations.
The Executive Secretary may assist support staff by directing and coordination activities, assigning and reviewing work and providing guidance, direction and monitoring completion of performance objectives. This position shall serve as resources to other office staff and provide guidance in resolving more complex or technical problems. The Executive Secretary shall perform other duties as required.
Qualifications
This position requires a high school diploma or GED, plus 4 years of professional secretarial experience; or completion of 2 years of secretarial or business college, plus 3 years secretarial experience. The position requires a thorough knowledge of English, secretarial practices and procedures and office management techniques. Knowledge of composition, grammar, spelling, punctuation and word-processing applications required. Familiarity with database applications may be required. Attendance and the ability to maintain satisfactory working relationships with other employees and the general public are essential functions of this position.
Supplemental Information
This position requires in office attendance,
Employer
Illinois Attorney General (IL)
Address
500 S. 2nd St.
Springfield, Illinois, 62701
Phone
217-524-9075
312-814-5698
Website
https://www.illinoisattorneygeneral.gov/Careers/
We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave.
Part-time employees who work an average of 20 hours per week over the course of a year, receive benefits on a pro-rated basis.
As an employee of the Illinois Attorney General's Office, you'll have access to many great benefits. Join the legal team responsible for protecting the public interest of the state and the people of Illinois!
Health and Dental insurance along with free Vision insurance*
Pension Benefits through the State Employees'; Retirement System
Commuter Savings Program: pre-tax transportation program
Flexible Spending: Medical and Dependent pre-tax savings program
Life insurance benefit: free with option to purchase additional (up to 8 x your annual salary) at low cost. Spouse and child life insurance available
Disability coverage
Employee Assistance Program through ComPsych
Holidays: 13 1/2 paid
Vacation days: minimum of 12 days, maximum of 27 days, prorated
Personal days: 4 annually
Floating Holiday: 1 annually
Sick days: 1 per month
For attorneys, office provided Continuing Legal Education
Semi-monthly payroll
Health and Dental cost ranges: for single: $120.00 - $321.00 monthly; for family: $293.00 - $68.50 monthly
For more information on benefits: visit cms.illinois.gov/benefits/stateemployee.html
Salary : $55,000 - $85,000
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