Requisition Manager

Position Description

POSITION DESCRIPTION

The Requisition Manager will oversee and manage the organization’s requisition process — from request initiation through approval, ordering, and reconciliation. This role ensures requisitions comply with company policies, budgets, and procurement standards; drives process improvements; and coordinates among internal stakeholders, procurement, finance, and suppliers.

Key Responsibilities

• Plans, directs and manages a wide variety of procurement and administrative activities related to the purchasing and contracting of materials, equipment and services on a competitive basis for the department.
• Lead and manage the full requisition-to-purchase order lifecycle: receive, validate, approve, place, track, and close requisitions.
• Ensure requisitions are accurate, complete, properly authorized, and comply with internal controls and policies (delegation of authority, budget limits, etc.).
• Coordinate with internal departments (e.g. operations, engineering, facilities, IT) to clarify requirements, specifications, and timelines.
• Interface with procurement / purchasing teams to translate requisitions into purchase orders; monitor order fulfillment, delivery, and invoicing.
• Interfaces with vendors to achieve conflict resolution. Investigates claims where vendors fail to provide services or materials as specified and recommends action
• Perform spend analysis, reporting, and metrics related to requisitions (e.g. requisition volume, cycle times, cost variances).
• Identify bottlenecks, inefficiencies, or policy gaps in the requisition process and propose and implement improvements.
• Maintain/define standard operating procedures (SOPs) and training for requisitioning protocols.
• Ensure compliance with regulatory, contractual, and audit requirements.
• Resolve discrepancies or issues (e.g. missing documentation, duplicate requests, delivery issues).
• Manage relationships with internal customers and external vendors.
• May supervise or mentor requisition coordinators / support staff.
• Support budget planning, cost forecasts, and requisition allocation.
• Participate in cross-functional procurement / sourcing and project teams.
• Perform as duties assigned.
  
  

Harris County is an Equal Opportunity Employer

https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx

If you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net

This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.

Requirements

Education

• Bachelor’s degree in business administration, Purchasing, Supply Chain, Finance, or related field.
  
  

Experience

• Six years of progressively responsible professional purchasing experience are required, with at least two of the years as a supervisor in purchasing or as a Procurement Specialist. Three Years of Experience in using PeopleSoft Purchasing for Purchase Order Management
• Three years of Experience in using PeopleSoft Purchasing to track commitments, encumbrances, and expenditures against budgets using Commitment Control.
• Experience with ERP / Procure-to-Pay systems (e.g. SAP, Oracle, Workday, PeopleSoft) and requisition modules.
  
  

Knowledge, Skill & Abilities (KSAs)

• Strong attention to detail and accuracy.
• Excellent analytical and problem-solving skills.
• Familiarity with procurement, sourcing, contracts, and vendor management concepts.
• Strong communication skills (verbal & written) for working with multiple internal and external stakeholders.
• Ability to manage multiple projects and priorities under tight deadlines.
• Ability to interpret data and produce reports and dashboards.
• Proficiency in Microsoft Excel (pivot tables, lookup, etc.).
• Understanding internal controls, audit requirements, and compliance best practices.
• Leadership and team development mindset (if supervising staff).
• Knowledge of Texas state procurement laws / regulations
  
  

Licensure

• Valid Texas Driver's License upon hire, a good driving record
  
  

NOTE: Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications .

General Information

Position Type, And Typical Hours Of Work

Full-Time | Regular | 40 hours per week.

Subject to early mornings, late evenings, weekends, and holidays at times, depending upon the project or workload.

Salary

Commensurate with experience, based on 26 pay periods.

Physical Demands And Environmental Exposure

Most assignments will be performed in an office, meeting, or operations command center environment, but some field work may be required. May be required to work extended work hours during activation of disaster recovery operations for an unspecified length of time (varies based on the extent of the event).

This position requires bending, stooping, and lifting to 25 lbs., frequent walking, standing, sitting, reaching, and ascending/descending stairs.

The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Featured Benefits

Medical, vision, and dental insurance.

Wellness.

Professional development opportunity.

Flexible spending account.

457 deferred compensation plans.

Retirement pension (TCDRS).

Transportation assistance (Metro Ride Sponsor Program).

Disability and life insurance.

Harris County is a Qualified Employer for the Public Service Loan Forgiveness Program (PSLF).

Employment may be contingent on passing a drug screen and meeting other standards.

Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.