Director of Facilities and Logistics

About the Role

Are you an experienced manager ready to make a meaningful impact? The Office of Shared Administration (OSA) is seeking a dynamic and organized Director of Facilities and Logistics to manage procurement workflows, supply chain logistics, mail processing networks, state vehicle fleets, and daily facility operations across our footprint. In this critical role, you will oversee purchasing operations, optimize fleet asset utilization, manage vendor relationships, and supervise physical infrastructure to support our ongoing operational needs.

You will provide direct administrative oversight, daily operational management, and budgetary monitoring for procurement, logistical networks, agency fleet operations, and physical assets, supporting OSA, the West Virginia Department of Health (DH), the Department of Health Facilities (DHF), and the Department of Human Services (DoHS). As the primary coordinator of purchasing strategies, fleet maintenance, inventory controls, and risk mitigation, you will ensure our administrative frameworks effectively run to support the missions of these essential departments.

Key Responsibilities

As the Director of Facilities and Logistics, your management will maintain state infrastructure, departmental efficiency, and procurement performance through the following core pillars:

• Procurement & Contract Management: Oversee and manage the end-to-end procurement process for goods and services across departments. Ensure purchasing activities strictly adhere to state procurement laws, manage vendor selection, negotiate service contracts, and streamline bidding and procurement timelines to drive cost-effective operations.
• Logistics, Supply Chain & Mail Processing: Direct enterprise logistics, including warehouse operations, inventory tracking, asset distribution, office relocations, and centralized mail processing. Oversee incoming, outgoing, and inter-agency mail operations, ensuring efficient distribution, digital mail tracking, courier coordination, and postage optimization across all supported departments.
• Fleet Management & Vehicle Operations: Direct and manage the agency's automotive and specialized vehicle fleet. Oversee vehicle acquisitions, tracking, preventative maintenance programs, and disposals. Coordinate with the state Fleet Management Division to ensure full compliance with state vehicle guidelines, optimize fuel efficiency, manage driver safety policies, and track fleet utilization data.
• Divisional Supervision & Team Coordination: Directly supervise and mentor personnel within Administrative Services, Operational Administration, Procurement, and Construction and Project Management, ensuring day-to-day productivity and professional development.
• Performance Monitoring & Reporting: Track, analyze, and report on key operational performance measures—including procurement cycle times, fleet utilization and maintenance costs, mail processing volumes, postage expenditures, contract compliance, and facility maintenance metrics—to implement data-backed improvements.
• Facilities Maintenance & Project Coordination: Coordinate routine facility maintenance, capital repair projects, and renovations across properties in conjunction with the Department of Administration. Oversee immediate corrective action plans for common maintenance problems and track long-term deferred maintenance tasks.
• Emergency Readiness & Compliance: Ensure all physical assets, vehicle fleets, warehouse spaces, mail facilities, and procurement workflows strictly adhere to safety, security, DOT guidelines, risk management, and ADA regulations. Implement agency disaster preparedness, business continuity, and Continuity of Operations Plans (COOP) to maintain logistical and communication resilience during disruptions.

Minimum Qualifications

• Education: A bachelor’s degree from an accredited college or university.
• Experience: A minimum of seven (7) years of related, progressive experience in public procurement, fleet operations, logistics, centralized mailroom management, supply chain operations, and/or facilities management.
• Core Competencies: Proven expertise in public sector purchasing laws, fleet management principles, vehicle maintenance tracking, mail processing systems, inventory control, budget monitoring, and team supervision.
• Preferred Professional Certifications: Certified Professional in Supply Management (CPSM), Certified Public Procurement Officer (CPPO), Certified Facility Manager (CFM), Project Management Professional (PMP), or equivalent industry licensure.

Why Work for Us?

At the Office of Shared Administration, your leadership doesn't just manage systems—it strengthens the foundation of our state. We offer an executive-level career where you can drive visible infrastructure modernizations while enjoying a rewards package designed to support your health, family, and future.

Our Comprehensive Benefits Package Includes:

• Robust Healthcare Coverage: Premium medical, dental, and vision insurance options, alongside life insurance plans to protect you and your loved ones.
• Generous Paid Time Off: Maintain a healthy work-life balance with 15 days of paid vacation, 18 days of paid sick leave, and 13 paid state holidays annually.
• Long-Term Financial Security: A highly coveted defined benefit retirement plan, ensuring a reliable and stable pension income for your future.

Resumes may be submitted to the Office of Shared Administration Talent Acquisition and Retention Team at OSAJobs@wv.gov or call 304-558-6700 for more information.

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Benefits:

• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: In person

Benefits:

Salary : $74,226 - $110,936