ADMINISTRATIVE COORDINATOR 3-WAE

About this Job

The Office of Juvenile Justice is seeking a detail-oriented Administrative Coordinator 3 – WAE to provide high-level administrative support to the Lieutenant Colonel within a secure-care environment. This role is ideal for someone who is organized, dependable, and comfortable managing a wide range of clerical and operational tasks.

If you’re a proactive, reliable professional who excels in organization and communication, this position offers a meaningful opportunity to support leadership and contribute to the smooth operation of a secure-care facility.

AN IDEAL CANDIDATE WILL POSSESS THE FOLLOWING COMPETENCIES:

• Demonstrating Accountability: Owns results, meets standards, and responds to feedback professionally.

• Following Policies and Procedures: Applies and explains policies accurately, adapts in routine cases, and helps improve procedures.

• Managing Resources: Allocates resources effectively, follows procedures, tracks usage, and maintains accurate records to support operational and financial needs.

• Acting with Ethics and Integrity: Acts with integrity, respects confidentiality, and treats people fairly.

• Adapting to Change: Adjusts quickly and stays effective during change.

Minimum Qualifications

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information

Job Duties:

As an Administrative Coordinator 3, you’ll process departmental paperwork, maintain logs and databases, support document imaging operations, and prepare purchasing requisitions. You’ll compile information from various sources to create specialized reports and ensure all documents meet agency formatting standards. You’ll also serve as a clerical assistant to the Lieutenant Colonel, managing schedules, preparing travel, issuing directives, and helping streamline administrative operations. Additional responsibilities may include assisting with property control, safety functions, and other traditional administrative tasks.

• Provides departmental program support — performs initial administrative duties in accordance with agency rules, regulations, and policies; communicates with internal departments and external customers as needed.

• Processes paperwork and maintains logs — enters data into departmental systems, maintains logs, and ensures routine documentation is completed accurately and on time.

• Supports document imaging operations — develops imaging procedures, maintains imaging logs, and may serve as lead worker for imaging staff.

• Manages purchasing requisitions — prepares supply requisitions, enters purchasing information into automated systems, and supports procurement workflow.

• Compiles and formats reports — gathers information from multiple sources, prepares specialized reports, and formats documents according to departmental standards.

• Provides direct administrative support — assists the Lieutenant Colonel with scheduling, travel preparation, issuing directives, and relieving them of administrative matters.

• Supports traditional administrative functions — may assist with property control, purchasing, safety tasks, and other administrative responsibilities as assigned.

  
  

Position-Specific Details:
Work Location: This vacancy is located at Bridge City Center for Youth in Bridge City, Louisiana.
Appointment Type: WAE/Part time
Compensation: $18/hr

The incumbent of this position must not have been convicted or pled nolo contendere to a crime listed in R.S. 15:587.1 (c)

The Office of Juvenile Justice is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities. For more information on employment-related resources available for those with disabilities, refer to the Louisiana Employment Resource Guide.

How To Apply:
No Civil Service test score is required in order to be considered for this vacancy. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

• Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

For further information about this vacancy, contact:
Garilyn London
OJJ/ Human Resources
Garilyn.London@la.gov

In the supplemental questions section, applicants must authorize the HR Office of Juvenile Justice to contact prior employers to check references under the Prison Rape Elimination Act (PREA) to be considered for employment.

If you are contacted for an interview, please let us know at that time if you will need special accommodations.

NOTE: Prior to an appointment, the selected applicant must take and pass a drug screening test, possess a valid Louisiana Driver's License, and clear a background check.