What are the responsibilities and job description for the STAFF SERVICES MANAGER I position at Office of Energy Infrastructure Safety?
This position is a 12-month Limited-Term position that may be extended and/or become permanent.
Under direction of the Human Resources Manager (SSM II), the HR Supervisor oversees, plans, organizes, and supervises the personnel and programs in the HR Unit that includes transactions, onboarding, payroll, position control, labor, return-to-work, worker’s compensation, and disability benefits.
This position is remote-centered and is eligible for telework up to 3 days a week, in accordance with the Statewide Telework Policy, and will be required to report to the office as needed/required. A teleworker is considered remote-centered if they work fifty percent or more of their time from an alternate work location. The successful candidate must reside in California upon appointment.
You will find additional information about the job in the Duty Statement.
Working Conditions
This position is designated under the Conflict of Interest Code. The position is responsible for making or participating in the making of governmental decisions that may potentially have a material effect on personal financial interests. The appointee is required to complete Form 700 within 30 days of appointment.
Minimum Requirements
You will find the Minimum Requirements in the Class Specification.- STAFF SERVICES MANAGER I
Additional Documents
- Job Application Package Checklist
- Duty Statement
Position Details
Department Information
Office of Energy Infrastructure Safety
The mission of the Office of Energy Infrastructure Safety (Energy Safety) is to advance long-term utility infrastructure safety through data-driven, wildfire mitigation evaluation and compliance, excavation standards and education, in collaboration with local, state, and federal agencies, and in support of improved utility infrastructure, safety culture, and innovation.
To take a look at Energy Safety as a destination employer, view this YouTube video
Energy Safety participates in E-Verify. If you apply for and are selected for a position, Energy Safety will provide the federal government with your Form I-9 information upon appointment. To confirm you are authorized to work in the United States. For more information about E-Verify, please go to www.dhs.gov/e-verify
http://energysafety.ca.gov
Department Website: https://energysafety.ca.gov/
Special Requirements
Candidates that believe they meet the Minimum qualifications based on a pattern of education from the classification description (specifications) must provide a copy of your degree/transcripts and/or license along with your application (STD. 678) to be considered for this position. If selected for the position official sealed transcripts will be required prior to appointment.
Individuals who are new to state service must have list eligibility in order to gain employment with any state agency. Click here to learn more about examinations available online.
DO NOT include any confidential information to your application or supporting documents (i.e., Social Security Number, birthdate, marital status, medical information, examination results, method of eligibility, etc.)
SROA/SURPLUS Applicants: You must check the SROA/Surplus as your claimed method of eligibility and attach your SROA/Surplus letter as an additional document.
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 5/19/2025Who May Apply
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is optional. It may be included, but is not required.
- Statement of Qualifications -
A Statement of Qualifications (SOQ) must be submitted along with the State Application and serves as documentation of candidate’s ability to present information clearly and concisely in writing. The SOQ is a narrative discussion of how the candidate’s education, training, experience, and skills qualify them for the position.
The SOQ must include your name and the Job Code number. The SOQ should be no more than one page in length and must address the following questions in the order listed.- Describe your human resources experience and/or knowledge as it relates to the essential functions listed in the duty statement with emphasis in Transactions.
- Describe your experience participating, leading and/or managing human resources projects?
Desirable Qualifications
Key Responsibilities
- Cultivate a skilled, engaged, and respectful work environment.
- Lead continuous improvement of processes and practices.
- Collaborate effectively with staff and stakeholders.
- Mentor and develop team members.
- Embed quality into all functional goals.
- Build and maintain strong working relationships.
- Model integrity and respect in all interactions.
- Ensure consistent attendance and timely communication.
- Experience in one or more of the following areas Transactions, Payroll, Position Control, Labor Relations, Return-to-Work, Workers' Compensation, Health Benefits, Disability Benefits.
- Proven leadership and supervisory experience, including coaching and mentoring to enhance team performance.
- Strong understanding of state civil service HR processes, procedures, laws, regulations, and hiring best practices.
- Ability to prioritize tasks, manage pressure, exercise sound judgment, and maintain confidentiality.
- Exceptional customer service mindset with a genuine desire to assist others.
- Flexible and adaptable to shifting priorities and time-sensitive projects.
- Excellent interpersonal skills and decision-making ability.
- Effective delegator who ensures quality and timely outcomes.
- Strong analytical, research, and writing skills.
- Clear, concise written communication and well-organized work habits.
- Positive, professional attitude across all organizational levels.
- Quick learner with a willingness to take on new responsibilities.
- Proficient in using various Microsoft Office and virtual collaboration tools (e.g.,MS Word, Outlook, PowerPoint, Excel, Teams).
- Innovative and creative thinker with a curiosity-driven approach to problem-solving.
- Skilled in performance evaluation and coaching for improvement.
Benefits
- Medical Benefits, including health, dental, and vision insurance
- Paid Holidays and leave
- Defined benefit retirement program
- Savings Plus Program (401(k), 457)
- Commute Program
- Employee Wellness Program
- Employee Assistance Program
- Medical/Dependent Care Reimbursement Account
Some added benefits include: Flexible Work Hours, Telework Opportunities, Health, Dental & Vision Benefits, Paid Sick & Vacation, Retirement, Basic Group Term Life Insurance, Employee Assistance Program, 11 Paid Holidays, 401(k) & 457 plans, Military Leave, Student Loan Forgiveness, Long Term Care, Group Legal Services, and Reimbursement Accounts.
Click here to view all the benefits available to state employees!
Contact Information
The Human Resources Contact is available to answer questions regarding the position or application process.
Department Website: https://energysafety.ca.gov/
Human Resources Contact:
Recruitment Team
(916) 902-5927
Careers@energysafety.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:EEO Officer
(916) 212-5452
EEO@energysafety.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Additional Instructions
Note: If you are applying for multiple positions, you must complete a STD. 678 for each position separately. Incomplete applications or applications received with multiple positions listed on one application will not be considered.
Eligibility Information
To be appointed you must satisfy one of the following requirements:
- List Eligibility – Successfully complete the civil service exam for Staff Services Manager I. Click here for more information on how to apply for the exam. NOTE: Please refer to the exam bulletin for the frequency of administration of this exam.
- Transfer Eligibility – Must have current employment with the State of California in the same classification or in a classification that is comparable. If in a different classification, you must meet the minimum qualifications (see Minimum Qualifications section and associated links above).
- Reinstatement Eligibility – Previously obtained permanent employment with the State of California in the same classification or in a classification that is comparable. If in a different classification, you must meet the minimum qualifications (see Minimum Qualifications section and associated links above).
In some special circumstances, candidates who meet the Minimum Qualifications for the position, but who do not have one of the types of eligibility listed above, may be hired. However, this is rare, and the preferred method of appointment is through eligibility as described above.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
