What are the responsibilities and job description for the Supervisor of the Check Replacement Unit position at OFF OF PAYROLL ADMINISTRATION?
- OFF OF PAYROLL ADMINISTRATION
- Full-Time
- Exam May Be Required
Job Description
Under varying levels of managerial and executive direction, with latitude for independent
initiative and judgment, the selected candidate will serve as the Supervisor of the Check Replacement Unit and will be responsible to:
- Coordinate the work of team members assigned to the Check Replacement unit by by providing direction, facilitating good working relationships and promoting cooperation to achieve the unit and agency's objectives.
- Review Stop Payment Notices, check issuance requests, other agency/unit submissions for check replacement and account funding processes by examining documents and verifying completeness of original source documents to ensure agency guidelines are followed and operations are completed.
- Maintain liaison between City agencies and units obtaining and conveying information, providing feedback, in order to facilitate cooperation, coordinate activities and maintain current records.
- Prepare statistical and operational reports of unit activities by compiling, collecting and analyzing data, in order to provide management with information needed for decision-making policy and procedures.
- Monitor daily check disposition update files and PMS manual check refund form handling when submitted with Stop Payment Notice forms to ensure that check disposition updates occur as required by reviewing transaction files and reports, researching administrative materials, identifying issues and taking corrective action using appropriate procedures.
- Perform special projects as assigned and provide technical assistance in the operation, program, forms planning and development, by researching, analyzing problems and recommending solutions to assist management/and other stakeholders in meeting agency goals.
- Draft and edit policy and procedure manuals and guides by gathering information from governmental regulations, management policy decisions and background research, following agency formats, in order to standardize work activities in compliance with laws, regulations and policies.
Preferred Skills:
- A minimum of three (3) years of supervisory experience, supervising groups performing tasks of medium complexity
- Ability to analyze data, prepare statistical and narrative reports, assess and make decisions regarding immediate area of responsibility
- Detailed with excellent organizational, written and oral communications and interpersonal skills
- Experience with the Payroll Information System (Pi), Payroll Management System (PMS), City Human Resource Management System (CHRMS) and the Financial Management System (FMS)
- Must currently be a City employee who is permanent in the title of Administrative Manager or a comparable title.
Additional Information:
#O-38
To Apply:
Applicants may visit the Jobs NYC website: www.nyc.gov/jobs and apply to Job ID: 729007. While all complete applications will be given consideration, only candidates selected for an interview will be contacted.
Hours/Shift:
35 Hours/Day Shift
Work Location:
5 Manhattan West, New York, NY
ADM MANAGER-NON-MGRL FRM M1/M2 - 1002C
Minimum Qualifications
1. A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
3. A four-year high school diploma or its educational equivalent and six years of
satisfactory, full-time progressively responsible experience as described in "1"
above, 18 months of which must have been in an administrative, managerial,
executive or supervisory capacity. The supervisory work must have been in the
supervision of staff performing clerical/administrative work of more than
moderate difficulty; or
4. Education and/or experience equivalent to "1", "2" or "3" above. However, all
candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above
the high school level may be substituted for the general clerical/administrative
experience (but not for the administrative, managerial, executive or supervisory
experience described in "1", "2" or "3" above) at a rate of 30 semester credits
from an accredited college for 6 months of experience up to a maximum of 3½
years.
55a Program
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Public Service Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
Shortlist
- Experience Level:Experienced (Non-Manager)
- Category:Finance, Accounting, & Procurement
Salary : $90,000 - $111,234