What are the responsibilities and job description for the Executive Assistant position at Off Lease?
SUMMARY
Are you ready to take the wheel on an exciting career journey? Mountain West Auto Group is seeking an Executive Assistant to provide high-level administrative support to our CEO and fast-moving startup. The ideal candidate will be adept at managing schedules, coordinating logistics, and handling confidential information with professionalism and efficiency.
At Mountain West Auto Group, our company culture is built on passion, sacrifice, and empowerment. Here, you’ll find a supportive environment that values your growth, rewards your hard work, and provides all the tools you need to succeed.
This is a full-time nonexempt role, with a pay range of $20 to $35 per hour. The expected work schedule is around 8am to 5pm.
DUTIES & RESPONSIBILITIES
- Own and optimize the CEO’s complex calendar and email: be the traffic cop that acts as the initial filter to optimize the CEO’s time.
- Filter and organize CEO’s email inbox, send messages on the CEO’s behalf, summarize emails for the CEO.
- Prepare beliefs for key meetings, attend select meetings and record notes and action items, ensure delegated items are followed up and closed.
- Serve as a point of contact for internal and external stakeholders, screening calls and emails, and responding or redirecting inquiries as appropriate.
- Prepare correspondence, reports, presentations, and other documents with accuracy and attention to detail.
- Handle confidential and sensitive information with discretion and professionalism.
- Manage travel logistics, including booking flights, accommodations, and ground transportation, and preparing detailed itineraries for offsites and leadership workshops.
- Assist with personal tasks and errands as needed.
- Support special projects and initiatives as directed by the owner.
- Anticipate the owner's needs and proactively address potential issues.
- Assist with event planning and coordination.
QUALIFICATIONS & REQUIREMENTS
- Organized, resourceful, and thrives under pressure
- Loves details, deadlines, and structure — but flexible when needed
- Emotionally intelligent — can read a room, keep confidence, and speak with empathy
- Has experience supporting a high-performing executive (preferred)
- Excellent communicator (written and verbal)
BONUS POINTS
- Has worked in an entrepreneurial or fast-scaling business
- Understands dealership, service, or operations environments
- Is passionate about growth, personal development, or leadership
WHAT WE OFFER
- Comprehensive Training: Gain industry expertise through our ongoing skills development opportunities.
- Growth Opportunities: Unlock your full potential with clear career advancement pathways.
- Positive Work Culture: Join a supportive team that values empowerment, passion, and sacrifice.
- Competitive Compensation: Enjoy a career that allows you to earn what you are worth
- Work-Life Balance: We understand the importance of personal time and strive to create schedules that work for you and your family
- Employee Discounts: On vehicles, parts, and service.
- Flexible leave: PTO and sick leave.
- Insurance: Health, Dental, Vision, Life, Accident, Critical Injury, and Hospital Indemnity
ABOUT MOUNTAIN WEST AUTO GROUP
Mountain West Auto Group IS a diversified automotive organization with 8 locations across Utah and Idaho. We are driven by our core values of Empower, Passion, and Sacrifice to reach our mission of being the greatest automotive group in America.
Watch our Core Value Videos to learn more of what matters most to us:
- Empower: https://youtu.be/wV3bdNtB6X4?si=sLlVatHXB41PcaEi
- Passion: https://youtu.be/W4BYXw3yd3U?si=Fydkbk_kg056r8EG
- Sacrifice: https://youtu.be/o_dpCGUcjAY?si=iIAuQdttbNsSaNes
EQUAL EMPLOYMENT OPPORTUNITY
As part of our dedication to the diversity of our workforce, Mountain West Auto Group is committed to Equal Employment Opportunity. Applicants will receive consideration for employment without regard for race, color, gender, religion, national origin, disability, veteran status, military status, age, marital status, sexual orientation, gender identity, genetic information or any other protected group status. We are also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application and employment procedures.
Job Type: Full-time
Pay: $20.00 - $35.00 per hour
Benefits:
- Dental insurance
- Employee discount
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
Ability to Commute:
- North Logan, UT 84341 (Preferred)
Work Location: In person
Salary : $20 - $35
