Operations & HR Assistant

PLEASE COMPLETE EMPLOYMENT APPLICATION AT: www.odysseyonline.com/employment-opportunities

Operations & HR Assistant

Location: Hybrid (Remote Most Days & 2 Office Days per Month)

Reports to: Chief Operating Officer (direct), Executive Director (in-direct)

Direct Reports: None

FLSA Status: Non-Exempt

Overview: The Operations & HR Assistant at Odyssey Online Learning plays a key support role in both human resources and daily operations within a virtual educational environment. This position is responsible for assisting with HR processes, coordinating travel logistics, and supporting operational workflows, including financial documentation and scheduling. This is a primarily remote position with required travel to the office in Chapin, SC twice monthly. Additional travel may be required for school events, professional development, and meetings as assigned.

Key Responsibilities

1. Recruitment & Staffing

• Assist in the recruitment process for teachers, administrative staff, and support personnel
• Post job openings, screen applications, and coordinate interview scheduling
• Conduct reference checks and background screenings
• Support onboarding processes to ensure a smooth transition for new hires  Maintain and update candidate databases and talent pipelines

2. Employee Relations & HR Support

• Serve as a first point of contact for general HR-related questions
• Escalate complex HR concerns to the COO as appropriate
• Assist in fostering a positive and supportive work environment
• Provide guidance on policies, procedures, and general HR processes
• Support basic HR functions such as employee communications, documentation, and follow-ups

3. Compliance

• Maintain working knowledge of employment laws and HR best practices
• Assist in ensuring compliance with federal, state, and local regulations
• Track and maintain required documentation (certifications, background checks, etc.)
• Support audit preparation and compliance reporting

4. Performance Management

• Assist in coordinating and tracking performance evaluations
• Support administrators in performance improvement processes
• Maintain records of evaluations and development plans

5. Training & Professional Development

• Collaborate with leadership to identify staff training needs
• Assist in coordinating training sessions and professional development activities
• Support administration of climate and pulse surveys

6. Compensation & Benefits

• Assist with benefits administration and employee inquiries
• Review and support timecard approvals as needed

7. Employee Records & Documentation

• Ensure proper record retention and organization
• Assist with reporting and documentation for audits and compliance
• Maintain and organize accurate, up-to-date, and confidential personnel files in compliance with organizational policies and state and federal recordkeeping requirements

8. Operations & Travel Coordination

• Coordinate and schedule travel arrangements (flights, hotels, transportation) for staff and leadership
• Process and track travel requests and approvals
• Submit invoices, expense reports, and company credit card receipts for approval
• Maintain organized records of operational expenses and documentation
• Support general operational tasks to ensure efficient day-to-day workflows

9. Health, Safety & Wellness

• Support wellness initiatives and programs as needed
• Promote resources that support employee well-being

Additional Duties

• Additional responsibilities may be assigned based on organizational needs.

Required Qualifications Education:

• Bachelor’s degree in Human Resources, Business Administration, Education, or a related field

Experience:

• 3 years of experience in human resources or administrative support preferred Certifications:
• HR certification (PHR, SHRM-CP) preferred Skills & Competencies
• Strong understanding of HR principles and employment practices  Excellent organizational and time management skills
• Ability to manage multiple priorities and deadlines
• Strong communication and interpersonal skills
• High level of discretion and confidentiality
• Proficiency in Google Suite, HR systems, and database management
• Problem-solving and conflict resolution skills
• Attention to detail, especially with financial documentation and travel coordination

EMPLOYMENT AT WILL Your employment with Odyssey Online Learning will be at will. This means that either you or the School and/or the Charter School Board may terminate the employment relationship at any time, for any reason or without reason.

An Equal Opportunity Employer It is the policy of Odyssey Online Learning to provide educa onal and employment opportuni es without regard to race, color, religion, creed, na onal origin, alienage and ci zen status, age, marital status, disability, prior record of arrest or convic on (except as provided by law), sexual orienta on, sex, gender idenity, and to maintain an environment free of discriminatory harassment, including sexual harassment, or retalia on as required by civil rights law.

Title IX Odyssey Online Learning - Title IX Notice: Odyssey Online Learning does not discriminate based on sex in educa on programs, school ac vi es, admissions, and employment and are commi ed to promo ng gender equity, preven ng hos le environments based on sex, prohibi ng sexual harassment/violence, ensuring protec on from retalia on, and remedying other gender-based forms of discrimina on in academic se ngs. More informa on regarding Odyssey Online Learning's Title IX Policy can be found in the link below. www.odysseyonline.com/title-ix-policy

Pay: $21.00 - $26.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid jury duty
• Paid time off
• Retirement plan
• Vision insurance

Work Location: Hybrid remote in Chapin, SC 29036

Salary : $21 - $26