Sr. Administrative Support Specialist

• Perform executive support tasks, from receptionist and visitor control tasks to the preparation, coordination, and publication of a wide variety of documents, graphics, presentations, spreadsheets, schedules, and other administrative products.
• Operate with broad direction to support administrative functions, with focus on administrative processes, procedures, tools, and protocol to perform a robust range of administrative tasks, such as maintaining executive staff schedules and communication, overseeing the administrative operations of a large office or organization, and coordinating large events requiring substantial discretion and attention to protocol.
• Maintain appointment calendars, VTC and conference room schedules. Schedule meetings and conferences including those involving staff from outside the immediate office.
• Answer telephones, forward messages and provides responses to routine queries.
• Assist in coordinating, consolidating, analyzing, distributing and monitoring action items, suspenses, and responses.
• Assist in preparing and updating program office file management documents.
• Prepare agendas, reports, and briefings for staff meetings.
• Ensure administrative taskers/packages meet or precede their suspense deadlines.
• Draft, edit, and staff both military and civilian appraisals and Awards and Decorations.
• Perform additional administrative tasks as required in support of customer organization.
• Have access to and perform administrative duties in ATAAPS and DTS.
• Develop and improve new or existing organization process guides and processes e.g. the End-of-Day checklists, In-processing, Out-processing, and recall-rosters.
• Support ad hoc tasks as required.

• Bachelor’s degree in a related field and 12 years of experience in the respective technical/professional discipline being performed, 5 of which must be in the DoD.
• Or 15 years of direct experience in the respective technical/professional discipline being performed, 8 of which must be in the DoD.

• Microsoft Office suite including Word, Excel, Powerpoint, and Outlook
• Proficient with data entry and database management
• Proficiency in email management systems, video conferencing platforms (Zoom, MS Teams), and instant messaging
• Experience with Defense Travel Systems

• Clear, concise, and professional verbal and written communication
• Ability to listen attentively to understand needs, concerns, and priorities
• Works well with cross functional teams and vendors

Final compensation for this position will be determined by various factors such as the Federal Government contract labor categories and contract wage rates, relevant work experience, specific skills and competencies, geographic location, education, and certifications.

This position is filled through continuous recruitment and will remain open until a sufficient pool of applications has been received.

Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, Tricare supplement, short-term disability, long-term disability, 401(k) match, flexible spending accounts, health savings accounts, employee assistance program, learning and development benefit, paid time off, and holidays.

Odyssey Benefits