What are the responsibilities and job description for the HR Administrator position at Odyssey Consulting?
Position Summary
The HR Administrator provides administrative and operational support to the Human Resources department, ensuring accurate employee records, timely processing of invoices and benefit-related billing, and efficient maintenance of HR systems and documentation. This role serves as a key resource for employees and HR team members by responding to routine inquiries, maintaining data integrity, and supporting the day-to-day administration of HR programs and processes.
Responsibilities
- Employee Records Management: Maintain confidential employee personnel files, ensuring documentation is accurate, complete, organized, and compliant with company policies and applicable recordkeeping requirements.
- Employee Inquiry Support: Serve as a first point of contact for routine employee questions regarding HR processes, documentation, benefits administration, HR systems, and company policies. Escalate complex or sensitive matters to the appropriate HR team member.
- HR Documentation and Reporting: Prepare, maintain, and organize HR documents, spreadsheets, reports, and employee records to support departmental operations and compliance requirements.
- Benefits and Vendor Support: Assist with benefits administration, including maintaining enrollment information, reviewing billing discrepancies, tracking employee changes, and coordinating with benefit carriers and vendors as needed.
- Onboarding and Offboarding Support: Assist with administrative tasks related to employee onboarding and offboarding, including processing paperwork, updating HRIS records, maintaining documentation, and coordinating required forms.
- Compliance and Confidentiality: Handle sensitive employee information with discretion and maintain compliance with company policies, data privacy requirements, and applicable employment regulations.
- HRIS Administration: Support maintenance of employee information in the Human Resources Information System (HRIS), including employee demographics, job changes, status updates, and other personnel transactions. Ensure data accuracy and integrity across HR systems.
- Invoicing and Billing: Process, review, and reconcile HR-related invoices and billing statements, including benefit carrier invoices and vendor charges. Identify discrepancies, coordinate corrections with vendors and internal departments, and ensure invoices are processed accurately and timely.
- General HR Support: Provide administrative assistance to the HR team and support additional projects and initiatives as needed.
Qualifications
Qualifications
- Associate degree in Human Resources, Business Administration, or a related field preferred, or equivalent relevant experience.
- Four to seven years of administrative experience, preferably in Human Resources, benefits administration, accounting support, or a related function.
- Experience working with HRIS platforms and maintaining employee records.
- Strong attention to detail and organizational skills, with the ability to manage multiple priorities and deadlines.
- Strong written and verbal communication skills and a customer-service-oriented approach.
- Basic understanding of invoicing, billing reconciliation, and data entry.
- Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.
- Ability to handle confidential information professionally and exercise sound judgment.
Citizenship: Must be a US citizen
Minimum Required Qualifications
Clearance: none
Education: High School
Years of Experience: 4-7
Certifications:
Preferred Qualifications
Clearance: None
Education: Bachelor's
Certifications: SHRM/PHR
Additional Information
Location: Wakefield, MA
Travel: 5%
Remote, Onsite, or Hybrid: Onsite
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Company Overview
Odyssey is a world-class technical, engineering, and integration company serving the warfighting ecosystem with airborne integration, ISR, C2, and warfighter readiness capabilities. Odyssey meets the military’s operational needs by integrating layered defense systems from equipment, technology, and services to data, information, and business operations. We streamline defense acquisition and sustainment, engineering the technical battlefield with domain-specific proficiency to ensure lethality. Odyssey is dedicated to excellent contract execution, peak organizational performance, and fostering a workplace built on employee care.
Odyssey is proud to live out our core values of commitment, ambition, and respect in our work and communities through OdysseyCares, a philanthropic group focused on giving back through direct donations, an employer match program, and volunteering events.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
Please Note:
Final compensation for this position will be determined by various factors such as the Federal Government contract labor categories and contract wage rates, relevant work experience, specific skills and competencies, geographic location, education, and certifications.
This position is filled through continuous recruitment and will remain open until a sufficient pool of applications has been received.
Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, Tricare supplement, short-term disability, long-term disability, 401(k) match, flexible spending accounts, health savings accounts, employee assistance program, learning and development benefit, paid time off, and holidays.
Odyssey Benefits
Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, Tricare supplement, short-term disability, long-term disability, 401(k) match, flexible spending accounts, health savings accounts, employee assistance program, learning and development benefit, paid time off, and holidays.
Odyssey Benefits
Salary : $55,000 - $65,000