What are the responsibilities and job description for the Administrative Support Specialist position at Odyssey Consulting?
Position Summary
Odyssey Systems has an exciting opportunity for an Administrative Support Specialist providing support to the Air Force Life Cycle Management Center/PEO Electronic Systems Directorate, Aerospace Management Systems Division (AFLCMC/HBA). The Aerospace Management Systems Division develops, delivers, and sustains USAF air traffic management and weather sensing/forecasting capabilities enabling military, civil, and allied and foreign military sales customers to achieve their mission.
This position will support the USAF Weather Systems branch and related programs. This is a full-time position located at Hanscom Air Force Base, MA.
Responsibilities
Duties include, but not limited to:
- Ensures the leadership is kept informed of all issues of interest that relate to the mission of the directorate
- Monitors progress toward accomplishment of various taskings and initiatives.
- Provides support by supplying the information and background for the preparation of program events
- Drafts documents for the approval and signature of leadership
- Disseminates program policy and specific initiative guidance for members of the organization
- Coordinates, documents, monitors, and supports a variety of meetings and conferences to include, but not limited to, scheduling and set up of physical and virtual meetings and in support office staff and external participates
- Prepare background information and invite required meeting participants ensuring documentation of the meetings are filed IAW organizational policy
- Documentation may include but is not limited to attendance logs, minutes and/or action items with corresponding action officers
- Maintains scheduling documents and requirements for video and online conferencing set up and execution, which may include but is not limited to the maintenance logs on the equipment, the corresponding instructions on equipment set up, and meeting execution
- Prepare correspondence, reports, papers and briefings IAW applicable policies and templates
- Maintain appointment calendars and conference room schedules
- Answer telephones, forward messages, and provide responses to routine queries
- Assist with coordination, consolidation, analysis, distribution and monitoring of action items, suspenses, and responses
- Provide inputs and recommendations regarding administrative and office management processes and procedures
- Assist with preparation of and updates to program office file management documents
- Prepare agendas, reports and briefings for staff meetings
- Assist Government with management of organization’s workflow
Qualifications
Citizenship: Must be a US citizen
Minimum Required Qualifications
Clearance: Must have and be able to maintain an active Secret security clearance
Education: Bachelor’s or Master’s Degree in a related field and at least three years of experience in the respective technical / professional discipline being performed, three of which must be in the DoD OR
- Seven years of directly related experience with proper certifications
Preferred Qualifications
Technical Skills
- Administrative and executive support to government leadership
- Meeting coordination and documentation management
- Preparation of correspondence, reports, and briefings
- Action item and suspense tracking
- Office workflow coordination
- Video and online conferencing setup and execution
Interpersonal Skills
- Strong organizational and time management skills
- Effective written and verbal communication
- Ability to coordinate across multiple stakeholders
- Attention to detail and accuracy in documentation
- Ability to manage multiple tasks and priorities
Additional Information
Location: Hanscom AFB, MA
Travel: May be required at customers discretion
Onsite
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Company Overview
Odyssey is a world-class technical, engineering, and integration company serving the warfighting ecosystem with airborne integration, ISR, C2, and warfighter readiness capabilities. Odyssey meets the military’s operational needs by integrating layered defense systems from equipment, technology, and services to data, information, and business operations. We streamline defense acquisition and sustainment, engineering the technical battlefield with domain-specific proficiency to ensure lethality. Odyssey is dedicated to excellent contract execution, peak organizational performance, and fostering a workplace built on employee care.
Odyssey is proud to live out our core values of commitment, ambition, and respect in our work and communities through OdysseyCares, a philanthropic group focused on giving back through direct donations, an employer match program, and volunteering events.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
Please Note:
Final compensation for this position will be determined by various factors such as the Federal Government contract labor categories and contract wage rates, relevant work experience, specific skills and competencies, geographic location, education, and certifications.
This position is filled through continuous recruitment and will remain open until a sufficient pool of applications has been received.
Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, Tricare supplement, short-term disability, long-term disability, 401(k) match, flexible spending accounts, health savings accounts, employee assistance program, learning and development benefit, paid time off, and holidays.
Odyssey Benefits