Human Resources Coordinator

Part time role: Tuesday, Wednesday, Thursday from 9am to 5pm (24 hours per week)

Position Summary

The HR Administration & Immigration Coordinator will provide administrative and operational support to the HR Administration team, with a primary focus on immigration case management, employee mobility programs, and I-9 compliance. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

HR Administrative Support

• Provide general administrative and day-to-day support to the HR Administration Department.

• Assist with preparing correspondence, reports, and other documentation.

• Maintain filing systems and organizational records to ensure accuracy and compliance.

• Support various HR projects and initiatives as needed.

Immigration Support

• Create, organize, and accurately maintain compliance files and documentation for work visas, permanent residence cases, and other immigration matters.

• Coordinate the Labor Condition Application (LCA) process, including posting and removing required notices.

• Maintain and update immigration case tracking reports and enter case updates into Workday.

• Assist with monitoring case deadlines and employee work authorization expiration dates.

Employee Programs Administration

Relocation Program

• Initiate relocation requests with external vendors.

• Create, maintain, and update relocation reports and tracking documents.

• Respond to employee inquiries regarding relocation benefits and processes.

Tuition Reimbursement Program

• Review tuition reimbursement applications and supporting documentation for completeness and eligibility.

• Track expenses and maintain accurate program records and reports.

• Support employees with questions related to the tuition reimbursement process.

Form I-9 Compliance

• Review and audit Form I-9 documentation for accuracy and compliance.

• Complete final employment authorization verification tasks.

• Update new hire records with work authorization, student visa, and permit information for payroll visibility.

• Monitor student visa expiration dates and termination dates to ensure ongoing compliance.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or a related field, and/or equivalent work experience.

• Minimum of one year of related experience preferred.

• Working knowledge of human resources or administrative principles, practices, and procedures.

• Proficiency in Microsoft Excel and Word.

• Strong attention to detail and accuracy.

• Ability to work effectively in a fast-paced environment and manage multiple priorities.

• Excellent verbal and written communication skills.

• Strong interpersonal and customer service skills.

• Excellent organizational and time management skills with the ability to meet deadlines.

• Ability to provide friendly, timely, and reliable customer support.

• Demonstrated willingness to learn, collaborate, and contribute to a team environment.