Accounts Payable (AP) Specialist

Pay: $23-$28 an hour

Job description:

Position Title: AP/AR Specialist

Position Type: Part Time/ 30 Hrs

Role Overview:

OctoClean is seeking a detail-oriented Accounts Payable & Accounts Receivable Specialist to manage the full cycle of vendor payments and customer billing that keep our commercial cleaning operations running smoothly. In this part-time role, you will process invoices for cleaning supplies, equipment, and subcontractors, generate accurate client invoices across recurring service contracts, and ensure timely collection of receivables. You will serve as a key point of contact for vendors, franchise partners, and clients, and will help maintain the financial accuracy that supports our growing base of janitorial service accounts.

Key Responsibilites

Accounts Payable

• Review, verify, and process vendor invoices for cleaning supplies, equipment, uniforms, and subcontracted labor, matching against purchase orders and service agreements.
• Prepare and execute weekly check runs, ACH, and electronic payments while capturing available early-payment discounts.
• Reconcile vendor statements, research discrepancies, and resolve billing issues with suppliers and service providers.
• Track recurring expenses tied to job sites and franchise locations, coding invoices to the correct GL accounts and cost centers.
• Maintain organized W-9 records and assist with annual 1099 preparation for subcontractors and vendors.
• Assist with vendor insurance compliance and documentation.

Accounts Receivable

• Generate and distribute accurate customer invoices for recurring and one-time cleaning services in line with contract terms.
• Apply incoming payments, post cash receipts, and maintain up-to-date customer account records. Monitor aging reports, follow up on past-due balances, and coordinate collections while preserving strong client relationships.
• Investigate and resolve billing disputes, service credits, and adjustments in partnership with operations and account managers.
• Prepare and communicate account statements to clients and franchise partners as needed.

General & Month End

• Assist with month-end close, including AP/AR reconciliations, accruals, and supporting schedules.
• Maintain accurate, audit-ready records and support internal and external audit requests. Identify and recommend process improvements to increase accuracy and efficiency across billing and payment workflows.
• Uphold confidentiality of financial, vendor, and client information at all times.

Pay: $23.00 - $28.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Vision insurance

Education:

• Associate (Required)

Experience:

• Hands On AP/AR: 2 years (Required)
• Excel: 2 years (Required)
• Sage,Quickbooks: 1 year (Preferred)
• 1099 Preparation: 1 year (Preferred)

Ability to Commute:

• Riverside, CA 92507 (Preferred)

Work Location: In person

Salary : $23 - $28