What are the responsibilities and job description for the Executive Assistant, Office Manager & Personal Assistant (0001) position at OCT Consulting, LLC?
Executive Assistant, Office Manager & Personal Assistant (0001)
OCT Consulting LLC is an SBA-certified small business management and technology consulting firm providing professional services to Federal Government clients in Strategy, Process Improvement, Change Management, Program/Project Management, Acquisition/Procurement, and Information Technology.
Position Overview
We seek a resourceful, driven Executive Assistant with a "can-do" attitude to provide comprehensive support to our CEO. This role combines office management, executive support, and personal assistance, requiring exceptional initiative, discretion, and the ability to seamlessly manage both professional and personal administrative needs.
Key Responsibilities
Executive & Personal Support:
- Manage complex calendars, coordinating business and personal commitments
- Handle all travel arrangements and detailed itineraries
- Pay personal bills, manage expenses, and coordinate with financial advisors
- Process mail, scan/organize documents, and maintain filing systems
- Coordinate personal appointments and household vendor relationships
- Prepare reports, presentations, and business documents
- Handle highly confidential matters with absolute discretion
Office Management:
- Oversee daily office operations and maintain an organized workspace
- Manage supplies, vendors, facilities, maintenance, and safety protocols
- Serve as the primary point of contact for office communications
- Plan and coordinate meetings, events, and team activities
- Manage the front desk, greet visitors, and manage incoming calls
IT Support:
- Provide basic IT troubleshooting and coordinate with external vendors
- Assist with hardware/software setup and employee onboarding
- Maintain office technology systems, including video conferencing and network connectivity
Qualifications/Requirements
- U.S. Citizen
- Bachelor's degree preferred; an Associate degree with relevant experience is acceptable
- 2-4 years executive/office management experience (government contractor experience a plus)
- Proficiency in Google Workspace and MS Office Suite
- Experience supporting C-Suite executives highly desirable
- Strong organizational skills with exceptional attention to detail
- Excellent written and verbal communication
- Ability to work independently, prioritize competing tasks, and work outside standard business hours
- Resourceful problem-solver with initiative and drive
- Must commute to Tysons Corner/McLean, VA full-time
- What Sets You Apart:
- Proactive mindset - anticipating needs before they arise
- "Can-do" attitude with creative problem-solving abilities
- Ability to maintain professional boundaries while providing personal support
- Track record of handling sensitive information with complete discretion
Benefits
OCT offers competitive compensation packages and a full suite of benefits which includes:
- Medical, Dental, and Vision insurance
- 401K with 3% employer contribution
- Paid Time Off and Federal Holidays
- Life Insurance, Short/Long-Term disability
- Professional development opportunities
Salary Range: $55,000-70,000 yearly commensurate with experience, education, etc.
About OCT Consulting
OCT Consulting LLC is a minority-owned, Small Disadvantaged Business (SDB) providing professional services and information technology solutions to the Federal government and commercial clients. Founded in 2013, we bring the advantage of agility in operations along with a management team with a track record of leading successful engagements at major Federal government agencies.
At OCT, we are committed to ensuring equal opportunity for all individuals, recognizing that merit and qualifications are the foundation of our hiring, promotion, and development practices. We believe in creating a work environment where employees can thrive based on their abilities, skills, and achievements. Our practices ensure fair treatment and equal access to opportunities for all, regardless of race, ethnicity, gender, sexual orientation, age, abilities, or other personal characteristics. We are dedicated to providing career growth and professional development based on individual merit and fostering a workplace where everyone’s contributions are valued and recognized.
Salary : $55 - $70
