What are the responsibilities and job description for the Human Resources Assistant position at Oceans Healthcare?
At Oceans Behavioral Hospital Greater New Orleans, healing is our focus. We are passionate about helping adults and seniors manage the challenges associated with anxiety, depression and other mental health issues. Utilizing proven, innovative and progressive therapies, our qualified professionals strive to promote long-term wellness through a range of inpatient and outpatient psychiatric counseling and treatment options.
The Human Resources Specialist functions as a support person in the coordination and organization of human resources processes within the hospital. This position is distinguished from other administrative
positions in that the Specialist provides highly sensitive support to the Director, Human Resources. All duties to be done in accordance with Joint Commission, Federal and State regulations, Oceans’ Mission,
policies and procedures and Performance Improvement Standards.
Essential Functions:
Education / Experience:
Subject to many interruptions. Occasional pressure due to multiple calls and inquiries. This position can be high paces and stressful; must be able to cope mentally and physically to atmosphere. Work requires
spending approximately 90% or more of the time inside a building that offers protection from weather conditions but not necessarily from temperature changes.
The Human Resources Specialist functions as a support person in the coordination and organization of human resources processes within the hospital. This position is distinguished from other administrative
positions in that the Specialist provides highly sensitive support to the Director, Human Resources. All duties to be done in accordance with Joint Commission, Federal and State regulations, Oceans’ Mission,
policies and procedures and Performance Improvement Standards.
Essential Functions:
- Maintains accurate and up-to-date human resource files, records, and documentation in compliance with company policies and legal requirements.
- Supports the recruitment and interview process as needed, including tracking candidate statuses in the applicant tracking system and assisting with pre-hire screenings such as background checks and drug tests upon request.
- Assists with the onboarding process for new hires when requested, ensuring that all required forms, checklists, and documentation are completed accurately and timely.
- Ensures compliance with I-9 requirements and completes the eVerify process as assigned.
- Provides support in processing necessary forms and documentation for employee terminations, status changes, and other personnel updates as directed.
- Responds to frequently asked questions from applicants and employees regarding standard policies, benefits, and hiring processes, referring complex inquiries to the Director, Human Resources or management.
- Conducts periodic audits of HR files and records to ensure accuracy and completeness; monitor compliance with licensure, training, and certification requirements (e.g., de-escalation programs,BLS, and orientation).
- Provides administrative support to the HR department, including organizing meetings, maintainin calendars, and preparing correspondence.
- Assists with payroll functions, such as processing, responding to employee inquiries, and resolving errors, as needed.
- Conducts or assists with new hire orientation upon request.
- Assists with planning and executing special events, including benefits enrollment, organizationwide meetings, employee recognition programs, holiday parties, and retirement celebrations.
- Performs employment verifications as assigned and maintains confidentiality during the process.
- Perform other duties as assigned.
Education / Experience:
- High school diploma or equivalent. Associate or bachelor’s degree in related field preferred.
- Minimum of one (1) year of experience in human resources. Experience in a hospital setting preferred.
- Well organized, flexible, and responsible.
- Possess excellent communication skills, both oral and written.
- Proficient in Microsoft Office Suite products.
- Proficient with or the ability to quickly learn human resource information systems (HRIS), and similar computer applications.
- Heavy, high paced workload requires high energy and excellent organization, time management, and analytical skills.
- Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
- Must successfully complete BLS certification and an Oceans approved behavioral health deescalation program.
Subject to many interruptions. Occasional pressure due to multiple calls and inquiries. This position can be high paces and stressful; must be able to cope mentally and physically to atmosphere. Work requires
spending approximately 90% or more of the time inside a building that offers protection from weather conditions but not necessarily from temperature changes.