What are the responsibilities and job description for the Accounts Payable Specialist position at Oceans Healthcare?
At Oceans Healthcare, we are passionate about helping adults and seniors attain the best possible quality of life. As a nationally recognized provider of behavioral health services, we treat patients experiencing symptoms of depression, anxiety, schizophrenia, behavioral changes related to medication management or substance abuse and other behavioral issues.
Through our inpatient behavioral services and intensive outpatient programs, Oceans Healthcare offers comprehensive behavioral and mental health services to help patients at every stage of the healing process. Our staff is committed to caring for patients and their families with dignity, honesty and compassion.
This specialist position will process employee Concur Invoice, Expense, and Purchase Order (PO) Requests through the company's Concur application, and process payments through Sage Intacct. Attention to detail will come into play while monitoring and maintaining internal controls over processing all payments.
Essential Functions:
Education / Experience Requirements:
Subject to many interruptions. Pressure due to multiple calls and inquiries. Can be high paced and stressful; must be able to cope mentally and physically to atmosphere. Requires spending approximately 90% or more of the time inside a building that offers protection from weather conditions but not necessarily from temperature changes.
Through our inpatient behavioral services and intensive outpatient programs, Oceans Healthcare offers comprehensive behavioral and mental health services to help patients at every stage of the healing process. Our staff is committed to caring for patients and their families with dignity, honesty and compassion.
This specialist position will process employee Concur Invoice, Expense, and Purchase Order (PO) Requests through the company's Concur application, and process payments through Sage Intacct. Attention to detail will come into play while monitoring and maintaining internal controls over processing all payments.
Essential Functions:
- Maintain comprehensive knowledge of company approval and travel policies.
- In this role, accumulate and process vendor's invoices for proper handling and payments.
- Research vendor calls for outstanding balances. Consistently applies appropriate procedures to prevent accounts from becoming delinquent. Initiates appropriate follow-up and collection calls.
- Assist the Accounting Department in month end closing procedures.
- Proficient with Concur Invoice in processing invoices, understanding how to assign, submit and approve invoices as an AP Processor.
- Experience with GL coding of invoices in accordance with general accounting practices.
- Perform as a core user of Concur Request (Purchase Order module), in processing, training and trouble shooting.
- Primary contact for all Invoices associated to Requests/POs in Concur.
- Perform quality control through audits of expense reports in Concur Expense to ensure compliance with company policy.
- Complete expense report audits in a timely manner within a deadline framework; Contact employees for missing documentation or approvals when necessary.
- Provide customer service, training, and support of Concur Expense, Invoice & Request applications via phone, email, and Teams meeting. Maintain training materials.
- Administer accounts payable support tickets within company’s ticket software.
- Review, manage, and update reporting data via excel. Proficiency with pivot tables and VLOOKUP formulas is preferred.
- Perform other duties and projects as assigned. Adjusts work routine to comply with workload.
Education / Experience Requirements:
- High school graduate or equivalent; and 3 years of experience with accounts payable or similar accounting role experience in a high-volume data entry environment.
- Experience with Concur Invoice, Request and Expense preferred.
- Experience with Intacct a plus, experience with other automated ERP systems a must.
- Strong attention to detail, excellent organization and problem-solving skills and an ability to work autonomously and in a fast-paced team environment.
- Must have good time management and organizational skills.
- Must be able to work with an array of persons in a sensitive manner. Must have excellent assertive communication skills.
- Interact well with general public in a stress-oriented position.
- Must be able to function with minimal supervision and complete understanding and respect of confidentiality.
- Interprets and works toward policy and procedure modification that are in accordance with State and Federal Laws, JCAHO, HCFA, and other regulatory boards as required by state and federal laws and the mission statement.
- High proficiency with Excel (VLOOKUP, Pivot Tables, formulas).
- Run errands as necessary (U.S. Post Office, FedEx).
Subject to many interruptions. Pressure due to multiple calls and inquiries. Can be high paced and stressful; must be able to cope mentally and physically to atmosphere. Requires spending approximately 90% or more of the time inside a building that offers protection from weather conditions but not necessarily from temperature changes.