What are the responsibilities and job description for the Assistant Bookkeeper position at Oceans' Financial Group?
Oceans Financial Group is a boutique financial management firm serving small businesses across New Jersey and New York. We are seeking a highly organized, detail-oriented, and dependable Bookkeeper/Accounting Assistant to join our professional and collaborative team.
Position
Bookkeeper Assistant
Job Type
Full-time
Location
In-Office
Hours
Approximately 36 hours per week
Start Date
As soon as possible
Compensation
To be determined based on experience
KEY RESPONSIBILITIES
- Enter bills, vendor invoices, and transactions into QuickBooks Online and Desktop
- Download and categorize bank feed transactions for multiple clients
- Reconcile bank accounts and credit cards monthly
- Process payroll submissions and coordinate with payroll companies
- File monthly and quarterly sales tax returns
- Generate and email rent invoices for property management clients
- Apply tenant rent payments and track outstanding balances
- Pay client bills including utilities, insurance, and vendor invoices
- Collect outstanding receivables, follow up with clients and vendors
- Respond to client and vendor emails professionally
- Save and organize financial documents in Dropbox and client portals
- Generate monthly financial reports (P&L, Balance Sheet, reconciliations)
- Track and follow up on vendor W9 collection
- Complete tasks according to detailed step-by-step SOP instructions
- Communicate updates and questions through our internal system
REQUIRED QUALIFICATIONS
- Minimum 2 years of bookkeeping or accounting experience
- Proficiency in QuickBooks Online certification a plus
- Experience with QuickBooks Desktop required
- Experience handling multiple clients
- Organized, reliable, and able to work independently
- Comfortable following written SOPs and step-by-step instructions
- Able to handle sensitive and confidential financial information with discretion
- Strong written communication skills professional email etiquette
- Comfortable working in a fast-paced multi-client environment
PREFERRED QUALIFICATIONS
- Experience with property management bookkeeping
- Familiarity with payroll processing (ADP, FingerCheck, Paychex, or similar)
- Experience with sales tax filing in NJ and/or NY
- Experience with 1099 preparation and filing
- Familiarity with Dropbox for document organization
Oceans’ Financial Group is an equal opportunity employer and is committed to diversity in the workplace. We encourage applications from all qualified individuals regardless of race, ethnicity, religion, gender, sexual orientation, age, disability, or veteran status.