Indirect Sourcing Specialist

Job Description

Purpose

We are seeking a Sourcing Specialist to join our Supply Chain team. This critical role is designed to support IT and some non-IT tasks. The role is primarily responsible for overseeing IT contract management. This position also requires close collaboration with the IT Enterprise Architecture team to effectively manage and design the IT portfolio.

Location

• Role provides the opportunity to work in a hybrid environment, working both virtually and in the Houston office when required.
• Employees are expected to work a minimum of 2 days a week in office but may be required to report to the office more often based on business needs.
  
  

Responsibilities

Essential

Strategy & Policy

• Oversee OII’s contracting, procurement, and supplier relationship portfolio of related categories.
• Build and maintain a comprehensive contract management database, ensuring meticulous application portfolio category classification in collaboration with relevant team.
• Developing sourcing and procurement strategies aligned with OII’s mission, vision, and code of ethics.
• Collaborate closely with internal stakeholders, such as technical leads (SMEs), risk management, tax group, and legal teams to ensure that contracts are drafted to protect OII’s interests and align with project requirements and organizational policies.
• Ensure data privacy and security requirements are addressed in all applicable OII contracts, not just IT contracts.
• Evaluate the vendor ecosystems to maximize the value of ROIs from technology vendor solutions, services and engagements to transform enterprises while identifying synergies.
• Formulate sourcing frameworks and procurement procedures that balance cost, risk, and agility.
• Develop universal solution(s) when dealing with diverse groups with disparate opinions or different business needs.
• Drive operating model innovations to position the function as the essential commercial advisor to key business and technology stakeholders.
  
  

Execution

• Advance the organization’s skills that support business agility, speed, and risk management, through automation or the adoption of new technology and leveraging internal and external data sources.
• Execute the best options for solutions, outsourcing or insourcing .
• Engage the business to understand business drivers, demand, risk appetite and environmental factors that influence the development and maintenance of the Indirect sourcing strategy.
• Understand and adopt agile, pragmatic and fast-track principles into Indirect sourcing best practices.
• Provide proactive, high-value procurement and contract negotiation consultation to the business through thorough understanding of the business needs.
• Manage IT assets and communication with IT vendors related to company mergers, acquisitions, or divestitures.
• Draft, redline, and negotiate favorable terms and conditions in IT-related agreements for Professional Services, software licenses, SaaS/XaaS, data licensing, hardware, telecom, SOWs, Order Forms, etc. with selected contractors and vendors.
  
  

Performance & KPI

• Define, maintain and report on the metrics that will be followed to track the progress of contracts and suppliers against objectives.
• Conduct TCOs with Finance before, during, and after contract to evaluate the success as scoped in the business case submissions.
• Maintain an inventory of vendor spend by category (software, hardware, telecom, staff augmentation, services, etc.).
• Maintain vendor risk assessments in cooperation with risk, privacy, business continuity and security teams.
• Manage the workflow required to capture and analyze relevant data and information with the ITSM tool.
• Lead the evaluation of optimal sourcing and pricing options (RFx), taking into consideration outsourcing/cloud, hybrid, and insourcing models.
• Utilize superb problem-solving skills in complex vendor and internal customer relationship environments. Seeks to resolve the root cause, not just the specific problem.
• Evaluate suppliers for commercial and contractual performance in all stages of the contract life cycle and report the statistics on a quarterly basis.
• Document any non-compliance or contractual breach for I ndirect Suppliers, assist with identifying the pieces in the SOW t are out of compliance or were not delivered for legal action.
  
  

Market Intelligence & Innovation

• Maintain current knowledge of IT products, service markets, and industry trends.
• Active in seeking communications or articles through external advisory services, professional organizations/conferences, and vendor management teams of trends.
• Deliver best-in-class technology products and services with the right balance of cost control, risk mitigation and speed.
• Reviewing complex sources of data and analytics to support the development and execution of sourcing strategies.
• Identify the drivers, shifts, market dynamics and trends to advise the business and IT teams of the most effective sourcing and procurement strategies across all categories.
• Evolve Governance to manage risk while operating with speed and agility in a rapidly changing business environment
• Identify the drivers, shifts, market dynamics and trends to advise the business and IT teams of the most effective sourcing and procurement strategies across al l categories.
• Maintain and present market analysis to business leaders regarding innovative product, solution and service opportunities.
• Evolve current sourcing and procurement into strategic innovative functions, emphasizing core competencies such as business relationship management, stakeholder collaboration, category planning, negotiation best practices, advanced analytics, project management, finance, and communication.
  
  

Supervisory Responsibilities

This position does not have supervisory responsibilities.

Reporting Relationship

• This role will report directly to the Sr. IT Sourcing Manager.
• This role will work with IT and Procurement leaders to assist with sourcing and synergy support.
• Critical partners to this role are the IT EA Team, IT PMO leader, IT Department Leadership, OII Corporate Supply Chain Management Team, and the Accounts Payable Team.
  
  

Qualifications

Required

• Bachelor’s degree in business management, supply chain, information technology, or a related field, or an equivalent combination of experience, skills, training, and education.
• Minimum 3 years of experience executing data-informed sourcing strategies that deliver tangible added value to the organization’s strategic goals and objectives.
• Comfortable addressing strategic vendor relationships and developing strategies that reduce overall cost or risk.
• Understanding of IT asset management.
• Minimum three years in IT sourcing, IT procurement, and IT vendor management functions.
• Minimum three years of experience in sourcing products, technical trends, and their potential implications to the business.
• Minimum three years of business-case development managing large, complex IT suppliers across multiple countries.
  
  

DESIRED

• Bachelor’s degree
• Certified Professional in Supply Management (CPSM), Certified Professional in Supplier Diversity (CPSD), Chartered Institute of Procurement and Supply (CIPS) qualification, or APICS Certified Supply Chain Professional (CSCP) is a plus
• Experience working in a very large IT department managing multiple stakeholders
• Experience in OCIO or IT Business Office for a global organization
• Experience in IT purchasing, P2P workflows in an ITSM tool
• Experience with hardware and software asset management
• ITIL 4.0, IT Sourcing Certifications or coursework
• Experience conducting RFx in GEP or Oracle Fusion
• Other functional experience, particularly in IT, business strategy, business analysis, or finance,
  
  

Knowledge, Skills, Abilities, And Other Characteristics

• Exhibits meticulous attention to detail and outstanding organizational skills.
• Demonstrates exceptional written and verbal communication abilities.
• Strategically shares critical information from management with leaders and keeps key stakeholders informed about significant developments and strategic plans.
• Develops and implements new processes and procedures, ensuring effective communication and adoption.
• Provides and solicits constructive feedback, ensures consistent and clear communication within their area of responsibility.
• Possesses advanced purchasing knowledge of software and hardware items and how they fit into asset management as it relates to ITIL and ITSM workflows such as ARB/EA stage gates.
• Possesses the ability to influence and drive transformational change while collaborating with senior executives, including CITO, CDO, CISO, business unit heads, and strategy teams.
• Acts as a trusted advisor in business and IT initiatives through advanced stakeholder influencing skills.
• Builds and sustains strong relationships in both vendor and internal customer environments.
• Upholds integrity through transparent and ethical actions.
• Maintains comprehensive knowledge of Indirect and IT product and service market trends.
• Excels in negotiation, particularly regarding Indirect and technology contract terms and legal issues.
• Effectively manages and resolves conflicts.
• Skillfully influences and negotiates outcomes with senior leadership while sustaining collaborative relationships; serves as a trusted advisor on areas of expertise.
• Ability to work with others to create new processes and procedures, and the reporting that is required to ensure compliance with the new processes.
• Ability to see and articulate the big picture, to think clearly to uncover the root causes of barriers to execution.
• Ability to influence change even without having direct authority over it.
• Ability to communicate with a wide audience and to persuade/convince others to take action.
• Ability to stay organized and track many and concurrent initiatives, deadlines, and milestones.
• Ability to analyze data and determine where there are opportunities for improvement.
• Ability to learn and understand financial and budgetary requirements of an IT department.
• Ability to work with other teams and departments to resolve escalated issues.
• Ability to advise and coach team members as they lead strategic and tactical efforts.
  
  

Working Conditions

This position is considered Hybrid/Office work which is characterized as follows.

• Almost exclusively indoors during the day and occasionally at night
• Occasional exposure to airborne dust in the workplace
• Work surface is stable (flat)
• Working from home some days/ working from the office others (as agreed upon with CITO)
  
  

Physical Activity/Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position is considered LIGHT work.

OCCASIONAL

FREQUENT

CONSTANT

• Lift up to 20 pounds
• Climbing, stooping, kneeling, squatting, and reaching
• Lift up to 10 pounds
• Standing
• Repetitive movements of arms and hands
• Sit with back supported
  
  

About Us

Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world's premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, material handling, aerospace, science, and renewable energy industries.

Equal Opportunity Employer

All qualified candidates will receive consideration for all positions without regard to race, color, age, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, veteran status, disability, genetic information, or other non-merit factor.