What are the responsibilities and job description for the Contracts Manager position at Ocean Specialist?
Job Summary
Position Overview
Ocean Specialists, Inc. is seeking an experienced Contracts Manager to join our corporate headquarters in Stuart, FL. Operating in close partnership with the management team, this critical, office-based role will be responsible for overseeing company agreements and ensuring that all business operations follow internal policies and external laws. The successful candidate will serve as a vital operational bridge between project managers, finance personnel, business development, and executive leadership to protect corporate assets and ensure seamless project execution.
Key Responsibilities
- Contractual Oversight: Performs the review, routing, and execution of contracts, task orders, subcontracts, amendments, non-disclosure agreements (NDAs), and other contractual agreements.
- Risk Management: Identifies potential legal, financial, or operational risks and creates plans to fix them. Facilitates the issuance and receipt of Certificates of Insurance (COIs), support of anti-bribery/anti-corruption policies (FCPA, etc.) and support of compliance with export regulations including ITAR and EAR.
- Regulatory Compliance: Reviews company processes and contracts to align with local, state, and federal laws. Includes oversight of compliance training.
- Auditing and Reporting: Conducts regular internal audits and prepares reports for senior leaders or outside agencies.
- Liaison and Communication: Acts as the main contact between internal teams (like legal and finance) and outside vendors or regulators.
Required Qualifications & Experience
- Education: A bachelor's degree in business administration, law, finance, or a related field.
- Experience: Five to seven years of experience in government and commercial contract administration and legal compliance. Experience in U.S. Government FFP and cost-type contracts, IDIQ mechanisms and task orders, as well as experience in commercial contracting. Experience in subcontracting / contract flow-downs in government contracting environment.
- Skills: Strong writing, organization, problem-solving, and computer literacy. Experience with enterprise software such as Microsoft Office 365, ERP systems, etc.
- Core Competencies: Exceptional attention to detail, strict adherence to business confidentiality, and a proven ability to manage multiple high-priority deadlines independently.
- Credentials: U.S. Citizenship required.
Preferred Background
- Certified Professional Contract Manager (CPCM) and / or Certified Compliance and Ethics Professional (CCEP) preferred.
- Knowledge of commercial insurance, with an emphasis on the maritime industry
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
Work Location: In person
Salary : $71,215 - $103,132