Data Entry/Purchasing Clerk

Summary: To help facilitate the process in all Purchasing areas.  This position would process the daily Purchase Requisitions for the General Purchasing department.  Responsible for typing/Filing and Tracking of all Data Pro Purchase Orders.

Essential Duties:

• Process Purchase Requisitions into Purchase Orders on a daily basis. Organize and file all Purchase Orders by vendor.Assist Purchasing Supervisor in following up on orders with vendors. Assist with receiving of product in warehouse when needed.
• Assist the department with Golf Pro and Food Trak when needed. Help with month end inventories.
• Assists the F&B receiver with fiscal receipt of product from vendors. Help warehousing manager as needed.

In addition to the above essential functions,  this position may be required  to perform a combination of the following supportive functions,  with the percentage of time performing each function  to be determined by the Director  of Purchasing based on the particular requirements of the club.  These other functions include but are not limited to the following:

•   Perform other duties as requested, or handling special requests.

•   Report all suspicious persons or activities, hazardous conditions, etc. to the Purchasing Director and/or Public Safety Department.

Qualifications:

The individual must possess  the following knowledge, skills ·and abilities  and be able to explain  and demonstrate that he or she can perform the essential  functions  of the job, with or without  reasonable accommodation, using some other combinations of skills and abilities.

• Prior Data Entry experience necessary.  
• Ability to coordinate/prioritize large volumes of paperwork.  
• Ability to deal with/negotiate with vendors.
• Basic mathematical skills necessary to track specific volumes of items, and correctly utilize the Data Pro /Golf Pro and Food Trak purchasing system.
• Ability to read, write, and speak the English  language  sufficient to complete  forms and inventories, read billings  and invoices,  and communicate with coworkers  and suppliers.
• Ability to use Excel and Word documents and Data Pro, Food Trak and other electronic systems.

Education and/or Experience:

Any combination of education, training or experience that provides the required knowledge, skills and abilities. Office setting experience preferred.

Licenses or Certificates:

Ability to obtain any government required license or certificate.  

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Stand or sit for long periods of time.
• Must be able to lift and carry at least 50lbs

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Be a team player and provide lateral service.
• Follow Ocean Reef Club Associate Handbook and Quality Job Standards.
• Be able to endure outside weather conditions; heat, rain, cold, and at times high winds.
• Be willing and able to work when needed, including weekends & holidays.

Attendance, Appearance and Conduct:

Regular attendance in conformance with the standards, which may be established by Ocean Reef Club from time to time, is essential to the successful performance of this position. Associates with irregular attendance will be subject to disciplinary action, up to and including termination of employment.

Due to the cyclical nature of the hospitality industry and report deadlines, associate may be required to work varying schedules to meet the business needs of the Club and report deadlines.

Proper grooming is required by all associates and is described in detail in the Associates Handbook. Associates should review this policy and make sure that at all times they present themselves for shifts looking clean, neat and professional. 

As a condition of employment, all associates agree to fully comply with Ocean Reef Club rules and regulations for the safe and efficient operation of Club facilities. Associates who violate Club rules and regulations will be subject to disciplinary action, up to and including termination of employment. If you have any questions or doubts you should seek clarification from your supervisor.

Job descriptions are not intended and should not be construed to be exhaustive lists of all responsibilities, skills, efforts or working conditions associated with a job. While this job description is intended to be an accurate reflection of the requirements of the job, management must reserve the right to add or remove duties from particular jobs when circumstances (e.g. emergencies, change is workload, rush jobs or technological developments) dictate.