What are the responsibilities and job description for the Administrative Assistant position at Ocean Pointe Suites at Key Largo?
Overview:
What can you look forward to?
WE ARE MORE THAN JUST A WORKPLACE…
As leaders in the hospitality and tourism industry, our company is rooted in a strong, caring culture steeped in rich history and respect. Whether you're looking for your first job or your next career opportunity, we offer a wide variety of rewarding roles where your contributions truly matter. You will find your work rewarding as YOU make the difference to each of our guests. Start your journey today and turn a job into a career with Brittain Resorts & Hotels!
Complete your application for one of our immediate openings, and sign up to receive notifications about featured job opportunities here: www.brittainresorts.com/careers-email-sign-up
Connect with us! @brittainresorts | TikTok | Facebook | Instagram | LinkedIn
We are an Equal Opportunity Employer of all qualified individuals, including minorities, women, veterans & individuals with disabilities. We participate in E-Verify.
Posted Salary Range: Up to USD $25.00/Hr. Shift: AM Position Type: Regular Full-Time
The Administrative Assistant supports the General Manager in driving smooth, efficient daily hotel operations while serving as a key liaison across departments and the primary point of contact for owner inquiries. This role manages payroll, onboarding, documentation, and purchase orders while supporting housekeeping, maintenance, and front desk teams to ensure consistent service quality and operational excellence.
Responsibilities:
Administrative Assistant responsibilities include, but are not limited to;
- Process payroll, including weekly ADP reviews and contract labor submissions.
- Manage deposits, purchase orders, and credit card documentation while supporting accounting functions.
- Assist with recruiting and onboarding, including interview scheduling, new hire paperwork, and benefits enrollment.
- Maintain accurate employee records and oversee uniforms and vendor services (e.g., Cintas).
- Support owner and guest needs, including inquiries, unit inspections, amenities, and coordination of vendors and deliveries.
- Handle in-room service issues and utility interruptions, coordinating with providers as needed.
- Maintain organized legal, employee, and owner files, including appliance tracking and warranty documentation.
- Manage administrative tasks such as key control, lost & found, newsletters, gift certificates, and guest survey distribution.
- Coordinate employee engagement activities, including celebrations and team events.
- Stay informed on daily operations, including group activity, VIP, and owner arrivals.
- Provide cross-departmental support, assist with room inspections and improvement recommendations, support special projects, and serve as Manager on Duty as needed.
- Other duties as assigned.
What are we looking for?
- Ability to work Monday through Friday, 8:30 AM - 5:00 PM.
- Prior administrative experience required.
- Prior experience in hospitality or rental management preferred.
- Bilingual with English and Spanish preferred.
- Highly organized with strong attention to detail.
- Proficiency in basic accounting and financial analysis, including the ability to calculate figures, interpret invoices, prepare month-end reports, and related financial documents.
- Strong leadership and interpersonal skills with the ability to effectively manage, guide, and support team members.
- Excellent verbal and written communication skills.
- Proficiency in MS Office (Excel, Outlook, Word).
- Ability to manage multiple tasks in a fast-paced environment.
- Some knowledge of HR administration and payroll processes preferred.
- Knowledge of Community Association Management or HOA process a plus.
- Responsibility, reliability and honesty
- Teamwork and collaboration
What can you look forward to?
Qualifying team members may enjoy the following benefits:
- Medical and Dental insurance
- Supplemental insurance plans (ex. Vision, Life, etc…)
- Paid Time Off
- 401(k) retirement plan with company match
- Bereavement Leave
- Jury Duty Pay
- Employee Assistance Program
- David L. Brittain Scholarship Program
- Tuition Reimbursement
- Resort Accommodations Discount
- And more!
Why choose us?
WE ARE MORE THAN JUST A WORKPLACE…
We love what we do! Joining our team means being a part of a flourishing, culturally diverse, and dynamic group of people focused on creating lasting memories. This is a place where friendships blossom and careers soar. As a company, we continue to grow and we hope you will grow with us. Brittain Resorts & Hotels manages a portfolio of premier resorts in Florida as part of a partnership with Provident Hotels & Resorts. Together, we combine decades of expertise and a shared passion for delivering unforgettable guest experiences. Join us in shaping the future of Florida’s hospitality industry and become part of a legacy of excellence.
As leaders in the hospitality and tourism industry, our company is rooted in a strong, caring culture steeped in rich history and respect. Whether you're looking for your first job or your next career opportunity, we offer a wide variety of rewarding roles where your contributions truly matter. You will find your work rewarding as YOU make the difference to each of our guests. Start your journey today and turn a job into a career with Brittain Resorts & Hotels!
Complete your application for one of our immediate openings, and sign up to receive notifications about featured job opportunities here: www.brittainresorts.com/careers-email-sign-up
Connect with us! @brittainresorts | TikTok | Facebook | Instagram | LinkedIn
We are an Equal Opportunity Employer of all qualified individuals, including minorities, women, veterans & individuals with disabilities. We participate in E-Verify.
Salary : $25