What are the responsibilities and job description for the Receptionist position at Ocean Nail Lounge?
Job Summary
We are seeking a dynamic and friendly Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, handle multi-line phone systems, and provide exceptional customer service to visitors, clients, and team members. Your organizational skills and office management expertise will ensure smooth daily operations, creating a positive first impression and supporting the overall efficiency of our office environment. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant team.
Duties
- Greet visitors, clients, and staff with professionalism and warmth, ensuring a positive experience from the moment they arrive
- Manage multi-line phone systems, answer inquiries promptly, and direct calls accurately using proper phone etiquette
- Maintain front desk operations by handling mail distribution, scheduling appointments, and managing visitor logs
- Support office management tasks such as filing, data entry, proofreading documents, and organizing office supplies
- Utilize computer skills including Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace for various administrative functions
- Assist with calendar management and scheduling appointments or meetings for staff or executives
- Provide customer support by addressing inquiries efficiently and maintaining excellent communication standards
Requirements
- Proven experience in office administration or clerical roles with strong organizational skills
- Excellent computer literacy with proficiency in Microsoft Office, Google Workspace, and data entry tasks
- Experience with multi-line phone systems and phone etiquette to handle calls professionally
- Bilingual abilities are highly desirable to serve diverse client needs effectively
- Strong organizational skills with the ability to prioritize tasks and manage time effectively in a fast-paced environment
- Previous experience as a dental or medical receptionist is a plus, along with personal assistant experience or bookkeeping knowledge
- Attention to detail for proofreading documents and maintaining accurate records
- Demonstrated customer service skills with a friendly demeanor and professional attitude
Join us in creating an inviting atmosphere where every visitor feels valued! This role is perfect for someone eager to grow their administrative expertise while making a meaningful impact on our organization’s success.
Job Type: Part-time
Pay: $14.00 - $16.00 per hour
Work Location: In person
Salary : $14 - $16