What are the responsibilities and job description for the Project Coordinator position at Ocean Coast Electric LLC?
Benefits:
Position Summary
We are seeking a detail-oriented and proactive Project Coordinator to join our team. The ideal candidate will support project managers and field teams by coordinating schedules, documentation, procurement, and communication across electrical construction projects. This role plays a key part in keeping projects organized and on track, ensuring deadlines are met, and maintaining clear communication between field staff, vendors, clients, and management.
Key Responsibilities
Project Coordination Responsibilities:
Support project managers in planning, scheduling, and tracking project timelines, milestones, and deliverables
Prepare, distribute, and maintain project documentation including submittals, RFIs, change orders, and meeting minutes
Coordinate material procurement, deliveries, and equipment scheduling with vendors and suppliers
Track project budgets, change orders, and invoicing in coordination with the accounting department
Maintain project files, drawings, specifications, and permit documentation in an organized and up-to-date manner
Schedule and coordinate subcontractor activities, ensuring proper documentation and compliance requirements are met
Assist in preparing project status reports and progress updates for clients and management
Monitor project schedules and proactively flag potential delays or issues to project managers
Administrative & Documentation Responsibilities:
Manage Certificates of Insurance (COIs) for projects, vendors, and company compliance, including expiration tracking and renewals
Coordinate lien waiver requests, submissions, tracking, and closeout documentation in collaboration with the accounting department
Maintain billing document management systems, including Dropbox folders and ERP file organization for project billing records
Organize and maintain permits, inspection records, warranties, and project closeout binders
Support punch list tracking and documentation through final project closeout
Coordinate communication between field staff, vendors, clients, and office management
Provide general administrative support including correspondence, filing, and data entry as needed
Qualifications
Required
Associate degree in Business Administration, Construction Management, or a related field, or equivalent experience preferred
Minimum 24 years of experience in project coordination, construction administration, or a related support role
Experience working in construction, electrical contracting, or a related industry preferred
Strong organizational skills with the ability to manage multiple projects, tasks, and deadlines simultaneously
Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and Adobe Acrobat
Experience with project management or ERP software (e.g., Procore, Sage, Foundation) preferred
Familiarity with construction documentation including submittals, RFIs, change orders, and lien waivers
Strong attention to detail with excellent problem-solving and follow-up skills
Effective written and verbal communication skills
Ability to handle confidential information with professionalism and discretion
Self-motivated with the ability to work independently and collaboratively within a team environment
Reliable, adaptable, and capable of supporting changing project priorities and business needs
Preferred
Bachelors degree in Construction Management, Business Administration, or a related field
Prior experience in the electrical contracting, construction, or skilled trades industry
Familiarity with job costing, project-based accounting, and construction billing processes
Experience coordinating subcontractors, vendors, and field operations on active job sites
Working knowledge of ERP and project management software such as Procore, Sage, or Foundation
Experience handling subcontractor compliance, including insurance tracking, lien waivers, and vendor documentation
Strong Excel skills, including use of formulas, data tracking, and reporting tools
Comfort reading and interpreting construction drawings and specifications
Strong prioritization skills in a fast-paced, project-driven environment
Previous experience supporting both field operations and office/management teams in a construction setting
- 401(k)
- 401(k) matching
- Competitive salary
- Dental insurance
- Employee discounts
- Health insurance
- Opportunity for advancement
- Paid time off
- Training & development
- Vision insurance
Position Summary
We are seeking a detail-oriented and proactive Project Coordinator to join our team. The ideal candidate will support project managers and field teams by coordinating schedules, documentation, procurement, and communication across electrical construction projects. This role plays a key part in keeping projects organized and on track, ensuring deadlines are met, and maintaining clear communication between field staff, vendors, clients, and management.
Key Responsibilities
Project Coordination Responsibilities:
Support project managers in planning, scheduling, and tracking project timelines, milestones, and deliverables
Prepare, distribute, and maintain project documentation including submittals, RFIs, change orders, and meeting minutes
Coordinate material procurement, deliveries, and equipment scheduling with vendors and suppliers
Track project budgets, change orders, and invoicing in coordination with the accounting department
Maintain project files, drawings, specifications, and permit documentation in an organized and up-to-date manner
Schedule and coordinate subcontractor activities, ensuring proper documentation and compliance requirements are met
Assist in preparing project status reports and progress updates for clients and management
Monitor project schedules and proactively flag potential delays or issues to project managers
Administrative & Documentation Responsibilities:
Manage Certificates of Insurance (COIs) for projects, vendors, and company compliance, including expiration tracking and renewals
Coordinate lien waiver requests, submissions, tracking, and closeout documentation in collaboration with the accounting department
Maintain billing document management systems, including Dropbox folders and ERP file organization for project billing records
Organize and maintain permits, inspection records, warranties, and project closeout binders
Support punch list tracking and documentation through final project closeout
Coordinate communication between field staff, vendors, clients, and office management
Provide general administrative support including correspondence, filing, and data entry as needed
Qualifications
Required
Associate degree in Business Administration, Construction Management, or a related field, or equivalent experience preferred
Minimum 24 years of experience in project coordination, construction administration, or a related support role
Experience working in construction, electrical contracting, or a related industry preferred
Strong organizational skills with the ability to manage multiple projects, tasks, and deadlines simultaneously
Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and Adobe Acrobat
Experience with project management or ERP software (e.g., Procore, Sage, Foundation) preferred
Familiarity with construction documentation including submittals, RFIs, change orders, and lien waivers
Strong attention to detail with excellent problem-solving and follow-up skills
Effective written and verbal communication skills
Ability to handle confidential information with professionalism and discretion
Self-motivated with the ability to work independently and collaboratively within a team environment
Reliable, adaptable, and capable of supporting changing project priorities and business needs
Preferred
Bachelors degree in Construction Management, Business Administration, or a related field
Prior experience in the electrical contracting, construction, or skilled trades industry
Familiarity with job costing, project-based accounting, and construction billing processes
Experience coordinating subcontractors, vendors, and field operations on active job sites
Working knowledge of ERP and project management software such as Procore, Sage, or Foundation
Experience handling subcontractor compliance, including insurance tracking, lien waivers, and vendor documentation
Strong Excel skills, including use of formulas, data tracking, and reporting tools
Comfort reading and interpreting construction drawings and specifications
Strong prioritization skills in a fast-paced, project-driven environment
Previous experience supporting both field operations and office/management teams in a construction setting
Salary : $65,000 - $125,000