What are the responsibilities and job description for the Administrative Coordinator position at Ocean Coast Electric LLC?
Benefits:
- 401(k)
- Dental insurance
- Health insurance
HR Responsibilities:
- Benefits management, employee enrollment, package distribution
- Benefits deduction confirmation per employee enrollment agreements
- New hire management, facilitation of employee documents and keeping employee files current. Confirmation of existing employee information and routine updates as needed. Audit supplemental employee platforms for accuracy and consistency of information.
- Weekly reconciliation of employee hours for payroll. Confirm hours and obtain approval of overtime from project manager. Submit hours for payroll processing once approved/confirmed.
- Management of temporary labor subcontractors and hours reported. Verify hours weekly with project foreman for any temp labor. Enter, audit and obtain approvals for all invoices received from labor subcontractors prior to submitting for payment. Creation of supplemental platforms for additional labor subcontractors throughout the year/projects.
- Management of EZ Pass statements and toll usage. Identification of any outliers and concerns for improper use. Incident reporting for any unauthorized usage of EZ Pass.
Accounting Responsibilities:
- Management of Wawa Gas Cards and cost allocation to applicable projects. Audit of statements for accuracy and approved usage. Identification of any outliers and concerns for improper use. Incident reporting for any unauthorized usage of gas cards.
- Billing document management system for billing year. Set up and maintain consistent folders in dropbox and file management in ERP for all billing documents and supplemental insurance, tax, warranty, lien waivers etc.
- Utility confirmations for office utilities. Obtain, review, and confirm utility bills and usage for office Gas, Electric, Alarms, Verizon etc.
- Lien Waivers for ongoing billing. Work alongside accounting dept to request, obtain and submit required lien waivers and supplemental billing documents for each project. Maintain status of open lien waivers and ensure timely execution of any requested documentation. Assist team in closing out lingering lien waiver requests from prior year.
- Certificate of Insurance requests and compliance for new projects. Manage expiration dates on company and vendor COI for renewal
* This is flexible and subject to change as needs are assessed and redirected throughout the course of employment. Items may be added at the direction/discretion of management *