Program Admissions and Quality Coordinator

• Monitor census and vacancy status within all Residential and Day Programs to support timely admissions and occupancy goals.
• Review referrals received from the Division of Developmental Disabilities (DDD), Support Coordinators, and other referral sources to determine appropriateness of placement within available program openings.
• Maintain ongoing communication with Support Coordinators, DDD representatives, families, and referral sources regarding program vacancies and admissions opportunities.
• Request, collect, and coordinate review of all required clinical and support documentation, including but not limited to ISPs, NJCATs, PCPTs, BSPs, medical information, and other supporting records.
• Coordinate and schedule program tours for prospective admissions and ensure appropriate interdisciplinary team members are available to participate.
• In collaboration with Program Coordinators, BCBAs, nursing staff, and other team members, develop, maintain, and update admission screening and intake tools to ensure consistent evaluation of prospective admissions.
• Facilitate interdisciplinary team review of referral information and screening results prior to admission decisions.
• Coordinate all required admission paperwork and onboarding documentation for accepted individuals and establish admission/start dates in conjunction with program leadership.
• Assist with transition planning and orientation for newly admitted individuals and their families/guardians.
• Organize and participate in outreach events, open houses, and informational sessions for Support Coordinators, prospective participants, families, and community partners to promote agency services and programming options.
• Attend Development and Leadership meetings and provide updates regarding census trends, referral activity, and vacancy status.
• Assist with staffing coverage efforts and recruitment support as needed to maintain program operations.
• Provide temporary oversight and operational support to Residential or Day Programs during Manager or Supervisor absences or vacancies.
• Conduct Quality Improvement (QI) inspections, program audits, and compliance reviews as assigned.
• Assist programs with preparation for DDD inspections, licensing reviews, audits, and other regulatory visits.
• Identify areas requiring corrective action or follow-up and communicate findings to appropriate leadership staff.
• Maintain confidentiality and ensure compliance with agency policies, DDD regulations, and all applicable state and federal requirements.
• Perform other duties as assigned.
• Schedule is Monday-Friday 8:00am-4:00pm (weekends and evenings if needed)

Benefits:

• Medical Dental, Vision benefits
• Retirement Account
• Employee Assistance Program
• PTO
• Tuition reimbursement
• Supportive, Mission-Driven work Environment
• Department Specific Benefits May Apply

Salary : $31