Compliance Coordinator

• Compliance Program Administration

o   Provides day-to-day administrative support to the Chief Compliance Officer.

o   Maintains compliance files, logs, calendars, records, and tracking systems.

o   Maintains an organized and audit-ready compliance-documentation system.

o   Tracks compliance projects, assignments, deadlines, and deliverables.

o   Prepares routine correspondence, memoranda, reports, and presentation materials.

o   Coordinates department meetings, appointments, and compliance activities.

o   Assists with departmental purchasing, invoices, and administrative needs.

• Policy and Procedure Coordination

o   Maintains the organization’s policy inventory and review schedule.

o   Tracks policy ownership, review dates, approvals, revisions, implementation, and acknowledgements.

o   Coordinates with department leaders regarding overdue policy reviews.

o   Maintains version control and archives obsolete policies.

o   Assists with formatting policies in the approved organizational template.

o   Uploads approved policies to the designated policy-management system.

o   Maintains evidence of policy communication, assignment, acknowledgement, and training.

o   Prepares policy-status reports for the Chief Compliance Officer.

o   Does not independently approve organizational policies.

• Compliance Training Administration

o   Coordinates compliance-training assignments through the organization’s learning-management system.

o   Tracks completion of mandatory compliance education.

o   Sends reminders regarding outstanding training.

o   Prepares periodic training-completion reports.

o   Maintains attendance records, acknowledgements, certificates, and training materials.

o   Assists with scheduling live or virtual training sessions.

o   Supports annual Standards of Conduct and compliance-program education.

o   Escalates overdue training to the Chief Compliance Officer and responsible department leader.

o   Assists in evaluating training effectiveness through surveys, quizzes, or completion data.

• Compliance Committee and Quality Improvement Support

o   Coordinates meetings for the Quality Improvement and Compliance Committee and other assigned committees.

o   Prepares and distributes agendas and supporting materials.

o   Records meeting minutes.

o   Tracks committee recommendations, action items, responsible parties, and completion dates.

o   Collects departmental reports and performance data.

o   Maintains committee records.

o   Supports preparation of dashboards and quarterly reports.

o   Follows up with departments regarding overdue committee assignments.

• Investigation Support

o   Opens and maintains confidential investigation case files.

o   Assigns or maintains case numbers in accordance with department procedures.

o   Organizes evidence, interview notes, records, and supporting documentation.

o   Assists with scheduling interviews and meetings.

o   Maintains investigation and complaint logs.

o   Tracks investigation status, due dates, findings, recommendations, and corrective actions.

o   Assists with preparing investigation summaries at the direction of the Chief Compliance Officer.

o   Maintains appropriate confidentiality and access controls.

o   Does not independently determine final findings, disciplinary actions, or legal conclusions.

• Hotline and Reporting Support

o   Assists with administering the Compliance Hotline and other reporting channels.

o   Records reports received through approved channels.

o   Promptly escalates reports to the Chief Compliance Officer.

o   Maintains the hotline and complaint log.

o   Tracks allegations, status, disposition, and follow-up activity.

o   Assists with preparing trend reports.

o   Maintains confidentiality and appropriately limits disclosure.

o   Escalates allegations of retaliation immediately.

• Audit and Monitoring Support

o   Coordinates internal audit schedules and document requests.

o   Collects and organizes supporting documentation.

o   Maintains audit workpapers and evidence.

o   Tracks findings, recommendations, corrective action plans, and completion dates.

o   Assists departments with submitting requested documentation.

o   Coordinates follow-up reviews at the direction of the Chief Compliance Officer.

o   Prepares routine audit-status reports.

o   Supports external audits, licensing reviews, accreditation surveys, and regulatory inspections.

o   Does not independently issue final audit opinions.

• Corrective Action Tracking

o   Maintains the organization’s corrective action tracking system.

o   Records findings from audits, investigations, incidents, safety reviews, and regulatory inspections.

o   Tracks responsible parties, required actions, deadlines, and completion evidence.

o   Sends reminders regarding outstanding corrective actions.

o   Escalates overdue or incomplete corrective actions to the Chief Compliance Officer.

o   Assists in validating that supporting documentation has been submitted.

o   Prepares periodic corrective-action status reports.

• Regulatory Monitoring

o   Monitors assigned regulatory websites, bulletins, newsletters, and agency communications.

o   Maintains a regulatory update log.

o   Identifies potentially relevant changes involving CMS, OIG, DHS, DDD, Medicaid, CARF, OSHA, DOT, NJ DOL, and other applicable authorities.

o   Prepares preliminary summaries for review by the Chief Compliance Officer.

o   Distributes approved regulatory updates to affected departments.

o   Tracks departmental responses to regulatory changes.

o   Does not provide independent legal advice or final regulatory interpretations.

• Screening and Verification Coordination

o   Tracks completion of required exclusion checks, credential verifications, background checks, CARI checks, license checks, and other assigned screening requirements.

o   Coordinates with Human Resources and responsible departments regarding outstanding items.

o   Maintains applicable screening logs and completion records.

o   Escalates identified concerns or incomplete screenings to the Chief Compliance Officer.

o   Assists with periodic monitoring and audit preparation.

o   Does not make independent hiring, disciplinary, or eligibility determinations.

• Contract and Third-Party Documentation

o   Maintains Business Associate Agreements and other assigned compliance-related contract records.

o   Tracks renewal, expiration, and review dates.

o   Coordinates with departments regarding missing or expired documentation.

o   Assists with vendor and contractor compliance documentation.

o   Maintains conflict-of-interest disclosure records.

o   Tracks annual disclosure completion.

o   Escalates identified concerns to the Chief Compliance Officer.

• Reporting and Data Management

o   Prepares routine compliance dashboards and reports under the direction of the Chief Compliance Officer.

o   Collects data regarding training, policies, hotline activity, investigations, audits, corrective actions, screening, and regulatory updates.

o   Verifies data accuracy before submission.

o   Assists with quarterly and annual Compliance Program reports.

o   Prepares charts, summaries, and presentation materials.

o   Maintains confidentiality when handling sensitive data.

o   Supports development of Compliance Program key performance indicators.

• Records Management

o   Maintains Compliance Department records in accordance with applicable retention requirements.

o   Organizes electronic and physical files.

o   Ensures records are appropriately labeled, secured, and accessible to authorized personnel.

o   Coordinates destruction or archiving of records when approved.

o   Maintains confidentiality of compliance, personnel, investigation, and regulatory records.

• Safety and UIR Administrative Support

o   At the direction of the Chief Compliance Officer, the Compliance Coordinator may:

§  Collect Safety and UIR reports for executive dashboards.

§  Track corrective actions resulting from safety reviews or unusual incidents.

§  Assist with meeting coordination and documentation.

§  Maintain assigned departmental logs.

§  Assist with trend reporting.

§  Coordinate document requests.

o   The Compliance Coordinator does not supervise the Safety Department or UIR Department and does not replace the responsible Safety or UIR personnel.

• Additional Duties

o   Assists with CARF accreditation preparation.

o   Supports regulatory surveys and licensing reviews.

o   Assists with annual compliance-program assessments.

o   Participates in compliance education and professional development.

o   Maintains professional and confidential communication with employees and leadership.

o   Performs other duties assigned by the Chief Compliance Officer.

Benefits

• Medical Dental, Vision benefits
• Retirement Account
• Employee Assistance Program
• PTO
• Tuition reimbursement
• Supportive, Mission-Driven work environment
• Department specific benefits may apply

Salary : $58,000 - $68,000