What are the responsibilities and job description for the Administrative Assistant position at Ocampos Accounting, LLC?
Job Overview
We are seeking a highly organized, detail-oriented, and analytical Administrative Assistant to support our financial operations team. This role goes beyond traditional administrative work and includes hands-on involvement in bookkeeping, payroll support and compliance-related activities.
Our firm specializes in accounting, bookkeeping, payroll processing, and capital acquisition. The ideal candidate is comfortable working with numbers, proficient in Excel, and capable of learning and applying financial processes in a fast-paced, regulated environment. Ethical behavior, logic, and the ability to learn and apply knowledge quickly are essential for success in this role.
This role offers the opportunity to grow within a fast-paced, highly regulated finance environment.
Key Responsibilities
- Perform administrative tasks including scanning, filing, and organizing financial documents
- Assist with bookkeeping activities such as transaction entry and record maintenance
- Support payroll processing to ensure accuracy and timeliness
- Assist in preparing and submitting business applications for clients
- Support compliance-related tasks and maintain accurate records in accordance with regulations
- Utilize Excel regularly for data entry, tracking, and basic analysis
- Learn and assist with tax-related and advanced accounting functions under supervision
Requirements
Education/Experience:
- Relevant coursework, degree, or experience in accounting, finance, or administrative support preferred
Technical Skills:
- Strong proficiency in Microsoft Excel is required (this will be assessed during the hiring process)
- Proficiency in Microsoft Office (Word, Outlook, etc.)
- Ability to learn new systems and software quickly
Core Competencies:
- Strong attention to detail and accuracy
- Logical thinking and problem-solving ability
- Ability to manage multiple tasks and meet deadlines
- High level of organization and accountability
Ethics & Compliance:
- Strong commitment to ethical behavior and confidentiality
- Must pass a comprehensive background check
Certifications (Required):
- Must obtain a PTIN and complete the basic CTEC exam to become a Registered Tax Preparer in California within 45 days of employment
What We Offer
- Growth opportunities into accounting, tax, and financial operations roles
- Hands-on training in a professional financial environment
- Exposure to multiple areas of the business
Job Type:
Full-time
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Vision insurance
- Paid time ofF
Work Location:
In person – Salinas, CA 93907
Ability to Commute/Relocate:
- Must be able to reliably commute or relocate prior to start date
Pay: $18.00 - $20.00 per hour
Benefits:
- Health insurance
- Paid time off
Work Location: In person
Salary : $18 - $20