What are the responsibilities and job description for the Accounts Receivable Specialist position at OC Poolscapes?
Job Title: Accounts Receivable Specialist Company: OC Poolscapes Location: La Mirada, CA Job Type: Full-Time Pay: Starting at $25.00 per hour – up to $32.00 per hour (DOE)
Summary
OC Poolscapes is seeking an experienced and detail-oriented Accounts Receivable Specialist to manage customer billing, incoming payments, account reconciliation, and collections. This position requires excellent organization, strong customer communication skills, and the ability to work in a fast-paced construction environment.
The ideal candidate must be bilingual in English and Spanish.
Key Responsibilities
- Prepare and send accurate customer invoices, progress billings, and account statements.
- Record and apply customer payments, deposits, ACH payments, checks, and credit card transactions.
- Monitor outstanding balances and follow up with customers regarding past-due accounts.
- Maintain accurate accounts receivable records and aging reports.
- Reconcile customer accounts and resolve billing or payment discrepancies.
- Communicate professionally with customers regarding invoices, balances, and payment status.
- Coordinate with project managers and the sales team to confirm billing information.
- Track project deposits, progress payments, change orders, and final payments.
- Assist with lien releases and construction-related billing documentation.
- Prepare weekly accounts receivable and collection reports for management.
- Assist with month-end closing and financial reporting.
- Maintain organized digital and physical accounting records.
- Follow company accounting procedures and confidentiality requirements.
Qualifications
- Two or more years of Accounts Receivable experience preferred.
- Construction industry experience strongly preferred.
- Bilingual in English and Spanish is required.
- Experience with QuickBooks, Pro DBX, or similar accounting software.
- Strong Microsoft Excel and general computer skills.
- Excellent attention to detail and accuracy.
- Strong customer service and communication skills.
- Ability to handle collection calls professionally.
- Ability to prioritize multiple responsibilities and meet deadlines.
- Strong problem-solving and organizational skills.
Preferred Experience
- Construction accounting
- Customer invoicing and progress billing
- Payment posting and account reconciliation
- Collections and aging reports
- Job costing and project-based accounting
- Lien releases and compliance documentation
Benefits
- Competitive compensation
- Paid holidays
- Paid Time Off (PTO)
- Career growth opportunities
- Supportive team environment
- Stable full-time employment
Pay: $25.00 - $32.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid sick time
- Paid time off
Work Location: In person
Salary : $25 - $32