Human Resources Coordinator

Summary

We are looking for a detail-oriented and people-focused HR Coordinator to join our team on a part-time basis (20 hours per week) in Phoenix, AZ. In this role, you will own the full employee lifecycle — from pre-screening candidates through onboarding and offboarding — while also running payroll, administering benefits and insurance, and managing work authorization and visa processes. This is an ideal opportunity for an experienced HR professional seeking a flexible, high-impact role in a growing organization.

Key Responsibilities

Recruiting & Pre-Screening

• Conduct initial phone and video pre-screening calls to assess candidate qualifications and culture fit
• Review resumes and applications; coordinate with hiring managers to advance qualified candidates
• Schedule and coordinate interviews, assessments, and reference checks
• Maintain applicant tracking system (ATS) and keep candidate records current
• Draft and post job descriptions across job boards and internal channels

Onboarding

• Manage the full new hire onboarding process from offer acceptance through the first 90 days
• Prepare and process new hire paperwork including offer letters, I-9 verification, and tax forms
• Set up employee profiles in the HRIS and ensure accurate record-keeping from Day 1
• Facilitate new hire orientations and coordinate with IT, Payroll, and Facilities for readiness
• Serve as the primary point of contact for new hire questions during the onboarding period

Offboarding

• Manage the complete offboarding process for voluntary and involuntary separations
• Conduct or coordinate exit interviews and compile feedback to identify trends
• Process termination paperwork and ensure timely revocation of system access
• Coordinate final pay, PTO payouts, and COBRA notifications in compliance with applicable law
• Oversee the return of company equipment and property

Payroll Processing

• Process bi-weekly or semi-monthly payroll accurately and on schedule
• Collect and verify timesheets, PTO requests, and pay change inputs prior to each payroll run
• Maintain payroll records and ensure data accuracy in the HRIS and payroll system
• Respond to employee payroll inquiries and resolve discrepancies in a timely manner
• Partner with Finance on payroll reconciliation, reporting, and year-end processes (W-2s, etc.)
• Ensure compliance with federal, state, and local payroll tax requirements

Benefits & Insurance Administration

• Administer employee health, dental, vision, life, and disability insurance plans
• Manage open enrollment processes and communicate plan details and changes to employees
• Serve as the primary point of contact for all benefits and insurance inquiries
• Process enrollments, qualifying life event changes, and terminations with carriers promptly
• Reconcile monthly benefits invoices and partner with Finance on billing discrepancies
• Ensure compliance with ACA reporting, COBRA, HIPAA, and other applicable requirements

Visa & Work Authorization

• Serve as the internal point of contact for work authorization and immigration-related HR matters
• Coordinate H-1B, TN, OPT/CPT, and other visa processes in partnership with external immigration counsel
• Track visa expiration dates, work authorization renewals, and I-9 re-verification deadlines
• Prepare and organize supporting documentation for visa petitions and USCIS filings
• Liaise with employees and legal counsel to ensure accurate and timely submission of immigration filings
• Maintain confidential immigration files and ensure compliance with federal recordkeeping requirements
• Advise employees and managers on visa timelines, restrictions, and next steps

General HR Administration

• Maintain accurate and up-to-date employee files and HR records
• Assist with HR policy updates and employee handbook maintenance
• Respond to employment verification requests and unemployment claims
• Support compliance with federal, state, and local employment laws
• Prepare HR reports and metrics as requested by leadership

Qualifications

Required

• 3 years of HR experience spanning onboarding, offboarding, payroll, and/or benefits administration
• Working knowledge of visa and work authorization processes (H-1B, TN, OPT/CPT, I-9)
• Proficiency with ADP
• Strong knowledge of employment law and HR compliance, including Arizona-specific requirements
• High level of discretion in handling sensitive, confidential, and immigration-related information
• Excellent organizational skills with strong attention to detail and ability to manage multiple priorities
• Strong written and verbal communication skills

Preferred

• Associate's or Bachelor's degree in Human Resources, Business Administration, or related field
• PHR, SHRM-CP, or other HR certification
• Experience working with external immigration counsel on visa sponsorship cases
• Familiarity with Arizona-specific payroll tax rules and labor regulations
• Experience in a company of 50 employees

What We Offer

• Flexible scheduling within the 20-hour weekly commitment
• Competitive hourly pay of $26–$32/hr based on experience
• Collaborative, supportive team culture in Phoenix, AZ
• Meaningful impact on the employee experience across the full people lifecycle