Student Affairs Administrative Assistant

Location: Des Plaines, IL Category: Casual Posted On: Thu Sep 11 2025 Job Description:

Basic Function and Responsibility:

Under supervision, provide administrative and office support services to Student Affairs administrators. Exercise independent judgment in the use of confidential information based on established college policies and procedures.

Characteristic Duties and Responsibilities:

• Compose, type and prepare routine correspondence, reports and memoranda for administrator and staff as required.
• Receive visitors, answer telephones, review inquiries and represent functional area/office to students, faculty, administrators and public officials exercising discretion in obtaining and providing factual and confidential information.
• Perform necessary processing and maintain files and records as required - including, but not limited FERPA and Medical records.
• Compile, analyze and prepare special reports and materials as requested.
• May interview and recommend for employment student employees. Evaluate performance of student employees.
• Monitor budget expenditures for functional area as required
• Arrange meetings, take notes when required, and maintain appointment calendar.
• Perform other duties as directed.
  
  
  

Supervision Received:

General supervision is received from designated supervisor.

Supervision Exercised:

Functional supervision may be exercised over student employees.

Job Requirements:

• High school education including course work in office practice or an equivalent combination of training and experience is necessary.
• Two years general administrative and office support experience is required.
• Ability to utilize a keyboard to enter, retrieve and manipulate data is required.
• Advanced word processing (Microsoft Word preferred), intermediate spreadsheet application (Microsoft Excel preferred), and beginning presentation application (Microsoft PowerPoint preferred) skills are required. Beginning database application skill (Microsoft Access preferred) is desired.
  
  
  

Additional Information:

Oakton College is an equal opportunity employer and has a strong commitment to diversity. In that spirit, we seek a broad spectrum of candidates, including minorities, veterans, women and people with disabilities. EOE/AA/M/F/D/V

Oakton is committed to maintaining an environment free from harassment and discrimination for all and does not discriminate on the basis of race, color, national origin, religion, age, sex (gender), sexual orientation, physical or mental disability, and reprisal or any other protected status. Further, Oakton does not discriminate on the basis of sex in any educational, employment, or extracurricular activity.

Out-of-State Employment Defined:

Oakton College's primary location of operation is in the state of Illinois. An "out-of-state employee" is defined as an employee of Oakton College whose primary work location is outside of the state of Illinois. State taxes, employment tax, and worker's compensation provisions vary from state to state and require payroll compliance with these various rules.

Allowable States for Out-of-State Employment:

All employees must maintain their primary residence in Illinois, Indiana, or a reciprocal state with Illinois. Reciprocal states include Iowa, Kentucky, Michigan, and Wisconsin. Illinois has tax agreements with these reciprocal states. Employees may have their primary residence in Indiana since Indiana is adjacent to Illinois.