Adult Education Program Assistant - Temporary, Casual

Location: Skokie, IL Category: Casual Posted On: Thu Oct 9 2025 Job Description:

Basic Function and Responsibility:

Under general supervision, provide administrative and office support services to college administrators and have recurring contact with trustees, deans, faculty, students and public officials. Exercise discretion in the application of the handling of confidential material and records and use independent judgment in the application of established policies and procedures.

Characteristic Duties and Responsibilities:

• Prepare correspondence, memos, and reports covering a wide range of subjects
  
  
  

for the administrator or own signature from notes, transcription belts or tapes and

handwritten copy.

• Collect, compile, and prepare statistical data and sensitive information for reports, contracts, publications, etc., requiring some information and knowledge of college operations and activities.
• Respond to inquiries, problems and complaints from faculty, staff, students and others.
• Oversee the assembling of special materials such as class schedules, academic
  
  
  

calendar, board agendas and packets, catalog copy, budgets, technical and

financial reports.

• Organize and maintain office subject files, confidential reports and records, and
  
  
  

enter all data to keep files current (attendance records, area rosters).

• May interview and recommend for employment support staff and student employees.
  
  
  

Evaluate performance of student employees.

• Initiate required forms and reports on a regular basis in accordance with college policy and practice.
• Exercise discretion in application of handling or confidential materials.
• Arrange meetings, take notes when required, and maintain appointment calendar.
• Perform other duties as directed.
  
  
  

Supervision Received:

General supervision is received from designated supervisor.

Supervision Exercised:

Functional supervision may be exercised over support staff and student employees.

Job Requirements:

• High school education including course work in office practice or an equivalent combination of training and experience is necessary.
• Two years general administrative and office support experience is required.
• Ability to utilize a keyboard to enter, retrieve and manipulate data is required.
• Advanced word processing (Microsoft Word preferred), intermediate spreadsheet application (Microsoft Excel preferred), and beginning presentation application (Microsoft PowerPoint preferred) skills are required. Beginning database application skill (Microsoft Access preferred) is desired.
  
  
  

Additional Information:

Day/Hours of Position: Please specify exact days/hours - M-F 8:15am-5:00pm 40 hours per week

Location: Oakton College - Skokie campus -

Horly: $22.29

Oakton College is an equal opportunity employer and has a strong commitment to diversity. In that spirit, we seek a broad spectrum of candidates, including minorities, veterans, women and people with disabilities. EOE/AA/M/F/D/V

Oakton is committed to maintaining an environment free from harassment and discrimination for all and does not discriminate on the basis of race, color, national origin, religion, age, sex (gender), sexual orientation, physical or mental disability, and reprisal or any other protected status. Further, Oakton does not discriminate on the basis of sex in any educational, employment, or extracurricular activity.

Out-of-State Employment Defined:

Oakton College's primary location of operation is in the state of Illinois. An "out-of-state employee" is defined as an employee of Oakton College whose primary work location is outside of the state of Illinois. State taxes, employment tax, and worker's compensation provisions vary from state to state and require payroll compliance with these various rules.

Allowable States for Out-of-State Employment:

All employees must maintain their primary residence in Illinois, Indiana, or a reciprocal state with Illinois. Reciprocal states include Iowa, Kentucky, Michigan, and Wisconsin. Illinois has tax agreements with these reciprocal states. Employees may have their primary residence in Indiana since Indiana is adjacent to Illinois.