ADRC Office Assistant Student Employee, #2325

Overview:

The ADRC Office Student Employee serves as a general office assistant supporting daily operations within the Access and Disability Resource Center. Responsibilities include scheduling student appointments, answering phone calls, and greeting students and visitors in a professional and welcoming manner. After receiving training, the student employee assists students with their assistive technology accounts and basic system navigation. The role also supports office reporting needs by tracking weekly ADRC data and reminding staff to submit them in a timely manner.

Department Name: Access and Disability Resource Center

Campus Location: Des Plaines

Length of Employment: Fall 2026, may be renewed for an additional academic year

Can a student do homework in this position? Sometimes

Hours Available: We are primarily looking for a student employee for the fall semester. 

For the fall semester, the hours we are currently considering are:
Monday: 2:00 pm - 4:30 pm

Tuesday: 1:00 - 4:30 pm

Wednesday: 9:00 am- 4:30 pm

Thursday: 1:00 pm- 4:30 pm

Schedule Flexibility:

Describe whether the schedule is fixed or flexible.

The schedule is flexible. Although consistency is important for ease of office operations and management, work hours can be adjusted based on the student's class schedule and availability, as long as office coverage needs are met.

Tasks, Duties and Responsibilities (TDRs) and Learning Outcomes

● Greet students, staff, and visitors at the front desk and provide general office assistance

Communication (CM)

● Answer and direct phone calls and respond to general email inquiries

Communication (CM)

● Schedule student appointments and assist with check-in procedures

Organizational skills, attention to details

● Assist students with assistive technology account

Technology (TC)

● Maintain confidentiality of student records and documentation

Career & Self Development (CD

● Help prepare materials for workshops, orientations, and events

Teamwork (TW)

● Support daily office operations (filing, scanning, copying, supply organization)

Office administration

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Candidate Qualifications (Knowledge, Skills and Other Abilities or KSOAs)

Qualified candidates will have the following competencies and skills:

• Basic computer proficiency, including Microsoft Office applications such as Word, PowerPoint, and Excel
• Google Calendar proficiency.
• Create, organize, and share documents through Google Suite platforms (Google docs, Google Sheets)
• Eligible to work in the United States.
• Must be enrolled in at least six credit hours during fall and spring semesters. Employment over summer is allowed if student is enrolled in at least one summer credit course or enrolled for following fall in at least six credit hours.
• Must have a GPA of at least 2.0 and be in good academic standing.
• Track office supply inventory and notify staff when restocking is needed.
• Complete special projects and administrative assignments as needed.