Chart Prep Registered Nurse RN

APPLICATION DEADLINE: 5/18/2026

Job Summary:

The Chart Prep Nurse is an integral part of the surgical and procedural team. The Chart Prep Nurse is responsible for organizing and completing the patient chart and conducting the pre-op phone call for scheduled cases. The Chart Prep Nurse works collaboratively with scheduling, pre-op, the operating room and physician offices to ensure chart completeness and readiness for the day of the scheduled surgery/procedure. The Chart Prep Nurse communicates with the mentioned departments and any others as necessary regarding any changes or special needs to ensure all departments are prepared. 

Hours: 

• .75 FTE - 30 Hours Per Week
• 10-Hour Shifts 

Essential Job Functions:

• Advocate for patients’ rights, preferences, and needs, ensuring that they receive high-quality, compassionate care that is tailored to their individual circumstances
• Project a professional demeanor and appearance while maintaining the confidentiality of the patient, coworkers, and the organization, as appropriate
• Review patient medical history, current medications, allergies, and surgical consent forms; identifying potential risks and report abnormalities to the surgical or anesthesia team
• Assess patient health problems and needs to develop, implement, and evaluate care in collaboration with healthcare team
• Ensure infection control protocols and safety standards are followed in all aspects of patient care
• Pre-emptively calls and gathers information on patients that are scheduled up to two weeks prior to surgery
• Prepares and coordinates all activities regarding patient chart preparation
• Prioritizes, locates, assembles, electronically documents, and sees to the appropriate transport of records within the department
• Provide patients and families with pre-operative instructions, including fasting guidelines, medication management, and what to expect during the surgical process
• Communicates with Provider offices to obtain history and physicals, medication lists, labs, and any other pertinent information needed to appropriately prep a patient for surgery/procedure
• Identify patients with special needs or medical complexities and alert the clinical team to ensure proper preoperative planning
• Utilizes critical thinking and communicates with Pre-operative Clearance Committee and providers regarding patients who may need further examination prior to surgery
• Retrieves and completes add-ons throughout the day to ensure all needs are met
• Is knowledgeable of the needs for all specialties in the department in order to educate patients during the chart prep phone call
• Describes the preoperative experience to the patient, guardian and family, including what to expect before, during and after procedure
• Reports abnormal values to anesthesiologist and/or provider in a timely manner
• May be cross-trained and assigned to other nursing departments within the hospital, with responsibility for carrying out the essential functions of the assigned role
• Use the organization's secure messaging platform in accordance with departmental protocols, including timely receipt and responses to communications
• Perform other duties as assigned

Knowledge, Skills and Abilities:

• Medical Terminology
• Electronic Medical Records (EMR) systems
• Quality assurance and accreditation standards
• Understanding of HIPAA regulations, patient confidentiality laws and patient rights
• Effective English communication in verbal and written format
• Quality work including attention to detail and accuracy
• Basic computer proficiency
• Carry out customer service standards
• Prioritize tasks effectively through managing workload based on urgency and importance
• Capacity to work independently and as part of a multidisciplinary team
• Continuously learn and improve through staying up to date on job specific trends, policies, and new technologies
• Successfully demonstrate organization-wide performance review competencies

Qualifications:

• Demonstrates eligibility for employment in the U.S.
• Associate Degree in Nursing (ADN) from an accredited nursing program required
• Current RN licensure in the State of Wisconsin
• BLS certification is required upon hire
• Previous perioperative or general nursing experience is preferred
• Must possess a cell phone that interfaces with the organization’s secure messaging system

Benefits:

• Comprehensive health, dental, and vision insurance
• Health Savings Account with an employer contribution
• Company paid life insurance
• Free scrubs with laundry service
• Free meals
• PTO
• 401(k) retirement plan with 4% company match
• Tuition reimbursement
• Wellness reimbursement 

Equal Employment Opportunity & Work Force Diversity  

Our organization is an equal opportunity employer and will not discriminate against any employee or applicant for employment based on race, color, creed, sex, religion, marital status, age, national origin or ancestry, physical or mental disability, medical condition, parental status, sexual orientation, veteran status, genetic testing results or any other consideration made unlawful by federal, state or local laws.  This practice relates to all personnel matters such as compensation, benefits, training, promotions, transfers, layoffs, etc.  Furthermore, our organization is committed to going beyond the legal requirements of equal employment opportunity to take positive actions which ensure diversity in the workplace and result in a multi-cultural organization.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.