What are the responsibilities and job description for the Early Childhood Education Program Coordinator position at Oakland Family Services?
Let’s Build Brighter Futures Together!
Are you an organized, motivated go-getter who enjoys working with families, coordinating details, and bringing ideas to life? The Early Childhood Education Program Coordinator role at Oakland Family Services (OFS) offers an opportunity to take your early childhood experience beyond the classroom while staying connected to children, families, and a supportive team!
About The Opportunity
The Early Childhood Education Program Coordinator assists in fulfilling the goals of the Children's Learning Centers and Great Start Readiness Program (GSRP) as assigned by the Program Manager. This position is responsible for assisting with clerical tasks, collecting data, tracking enrollment, supporting family engagement, and supporting other ongoing center needs.
What You’ll Do
Does this Describe YOU?
Are you an organized, motivated go-getter who enjoys working with families, coordinating details, and bringing ideas to life? The Early Childhood Education Program Coordinator role at Oakland Family Services (OFS) offers an opportunity to take your early childhood experience beyond the classroom while staying connected to children, families, and a supportive team!
About The Opportunity
The Early Childhood Education Program Coordinator assists in fulfilling the goals of the Children's Learning Centers and Great Start Readiness Program (GSRP) as assigned by the Program Manager. This position is responsible for assisting with clerical tasks, collecting data, tracking enrollment, supporting family engagement, and supporting other ongoing center needs.
What You’ll Do
- Responds to incoming calls from inquiries, documents outcomes and communicates updates.
- Assists with center tours and other enrollment processes as directed.
- Prepares marketing packets and ensures copies are ready at all times.
- Collaborates with the Marketing Department on upcoming events, themes, and social media ads needed.
- Assists with managing data related to student demographics, assessments and outcomes.
- Works closely with the Senior Lead Teacher on coordinating events, allowing prep time, communicating with families and outside vendors i.e. coordinating vision and hearing events, picture day, dental visits, special guest/volunteers, etc.
- Creates and updates calendar with events for families and staff. Posts throughout the center as needed.
- Organizes planned events including set up, purchases, requesting assistance from facilities dept, communicating with families and staff.
- Audits child and staff files quarterly and provides report to the manager.
- Collects documentation from families i.e. health approvals, DHHS approval, etc.
- May review paperwork with families to ensure completion and legibility.
- Maintains the ProCare database; enter and update family profiles, ensure information remains up to date and assist families in setting up digital access.
- Updates the family resource board with community events, recalls, and other resources.
- Works with families and in partnership with teachers for other Agency resources available.
- Checks in with teachers for supply needs, notifies management.
- Distributes, collects, reviews and enters all classroom meals and attendance sheet data.
- Partners with the Senior Lead Teacher on coordinating teacher breaks for planning purposes.
- Provides classroom breaks based on daily schedule and need.
- Assesses centers facility needs daily i.e. overall cleanliness, supply replacement, broken equipment, storage organization, free of clutter and trip hazards, etc.
- May provide kitchen coverage when needed.
- Attends Children’s Learning Center and Agency staff meetings as directed.
- Completes necessary center and Agency paperwork in a timely and accurate manner.
- Assists in all clerical duties including but not limited to; filing, faxing, copying, answering phones, and all other assigned duties.
- Responsible for incorporating principles of diversity, equity and inclusion in work processes and in job functions. Responsible for promoting a feeling of welcoming, belonging, and acceptance to all clients and staff.
- Other duties as assigned.
- Opportunities to make an impact: Help create welcoming experiences for families and connect them with resources that support their children and their families.
- A creative outlet and variety in your day: Help plan and coordinate fun family events, special activities, guest visits, and community experiences that bring the Children's Learning Center to life.
- A supportive team: Work alongside teachers, leadership, and agency colleagues who value collaboration and your contributions. Be part of a culture focused on diversity, equity, inclusion, and belonging, with family-friendly practices and support.
- Room to take initiative: Bring your ideas, identify what needs to be done, and help turn those ideas into action. This is a great fit for a motivated individual who likes to make things happen.
- Competitive benefits: Access to medical, dental, prescription, and vision coverage, retirement with a company match, paid time off, 12 paid holidays, disability and life insurance, employee assistance resources, and more!
Does this Describe YOU?
- High School Diploma, experience working in a childcare center preferred.
- Minimum of 2-4 years post high school with transferable experience.
- Positive communication skills focus on professional verbal, oral and written communication with parents, teachers and children.
- Abilities and skills in the team approach problem solving and task completion.
- Proficient knowledge of Microsoft Office programs.
- Ability to accept supervisory direction and to work independently on assigned tasks.
- Other relevant qualifications that support positive performance in the position.
- Selected candidates for this position must possess a sensitivity to the diversity of the Agency’s service population including (but not limited to) differences of culture, race, religion, gender, sexual orientation and socioeconomic characteristics.
- Special abilities and skills necessary to perform the required tasks that best meet the needs of the Agency also will be considered. Any standard above may be waived when compensating specifications or circumstances exist.
Salary : $34,000 - $38,000