Premium Coordinator | Part-Time | Vanderbilt University Athletics

Overview

The Premium Coordinator provides vital support to the Premium Department by handling administrative tasks and event documentation. This role ensures premium operations run smoothly by keeping records organized; supporting managers through hiring, staffing, and game day operations, assisting with menu development, inventory, payroll and coordinating with outside vendors for events. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced hospitality environment. They are skilled at managing multiple tasks, supporting staff needs, and ensuring accuracy in event scheduling, preparation and documentation. The employee must maintain excellent attendance and be available to work a variable event-driven schedule, which includes evenings and weekends.

This role pays an hourly rate of $23.00-$25.00

Benefits for Part-Time roles: 401(k) Savings Plan and 401(k) matching.

This position will remain open until October 16, 2026.

Responsibilities

• Provide administrative support to the Director of Premium and department leadership.
• Assist with preparing, editing, and distributing Banquet Event Orders (BEOs) and internal event-related documents.
• Assist the Executive Chef and Director of Premium with menu development for game days and special events.
• Maintain accurate and up-to-date catering records, staff schedules, and departmental databases.
• Work closely with managers to interview and hire staff.
• Communicate with premium and catering staff regarding schedules, assignments, and event requirements.
• Process invoices, purchase orders, and expense reports in compliance with company procedures.
• Track catering supplies, assist with requisitions, and maintain accurate documentation for inventory needs.
• Support managers with coordinating pre-event meetings, walkthroughs, and post-event reporting.
• Coordinate with outside vendors and order goods for special events.
• Assist in processing payroll for the Premium Department.
• Ensure compliance with company policies, confidentiality, and health and safety standards.
• Perform additional duties as assigned by supervisors or managers to support premium and catering operations

Qualifications

• High school diploma or equivalent required; associate’s degree in hospitality, business administration, or related field preferred.
• Previous administrative experience preferred (hospitality, catering, or food & beverage industry experience preferred).
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); scheduling software experience a plus.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills for internal staff coordination.
• Detail-oriented with a high level of accuracy in scheduling, data entry, and documentation.
• Ability to work independently and collaboratively in a team environment.
• Must be able to work a flexible schedule, including evenings, weekends, and holidays, as required by event demands.

Salary : $23 - $25