Catering Administrative Assistant | Seasonal Part-Time | Salt River Fields

Oak View Group

Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet.

Position Summary

The Catering Administrative Assistant works closely with the Sales Department, Chef and Catering Manager to create an open flow of communication to prepare, review and execute catering orders for our luxury suites and private party decks.

The employee must maintain excellent attendance and be available to work a variable event-driven schedule which includes evenings and weekends. Open availability, professional presentation, interpersonal skills, self-direction and independent decision-making skills are required.

In light of the seasonal and event-driven nature of our business, the position will run from now until the end of March, with ability to return when event season begins again next Winter.

This is a seasonal role from December 2, 2025 and will end on March 31, 2026.

This role pays an hourly rate of $21.00-$22.00

This position will remain open until March 31, 2026.

About the Venue

Oak View Group is the exclusive food, beverage, and merchandise provider for Salt River Fields, the home of the Arizona Diamondbacks and the Colorado Rockies Spring Training.

Responsibilities

• Enter catering orders into the POS System
• Create invoices and function sheets
• Assist customers in placing orders and collecting payments (by phone and e-mail)
• Ensure that those orders are communicated to both the kitchen and delivery staff quickly and effectively
• Work closely with the Sales Department, Chef and Catering Manager to prepare and review orders for completeness
• Work as a team player with a passion for continuous learning

Qualifications

• Advanced proficiency with computers in a Windows platform including Microsoft applications
• Ability to operate standard office equipment including printer, copier, computer and fax machine
• Consistent and reliable attention to detail, accuracy and validity
• Strong written and oral communications - ability to speak and write clearly and concisely, get messages across that have the desired effect
• Ability to multi-task in a fast-paced, changing environment. Must work well under pressure of deadlines
• Ability to successfully interact and collaborate with all team members professionally and supportively
• Excellent organizational and time management skills
• Ability and willingness to work variable hours (i.e. evenings, weekends, holidays), as frequently required by event or business necessity

Strengthened by our Differences. United to Make a Difference

At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.

Equal Opportunity Employer

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.

Salary : $21 - $22