Receptionist / Admin. Assistant

JOB DESCRIPTION

Receptionist / Admin Assistant

Corporate Office: Tustin, California

Company Summary:

PriorityWorkforce is one of largest privately held staffing companies in California. Headquartered in Tustin, PriorityWorkforce is a sales driven company that prides itself in creating dynamic business solutions. With over 25 years of expertise specializing in Light Industrial and Skilled Labor staffing, we strive to consistently deliver that “perfect match” between our clients and our candidates.

Position Summary:

The Human Resources Assistant is responsible for responsible for the execution of unparalleled customer service to our Three C’s: Customers, Contingent employees, and Coworkers.  We are looking for Leaders; the individuals who will drive our company forward. The HR Assistant is responsible for the management of the front desk as well as providing administrative support to our human resources department. This is an entry- level position for a human resource professional that has the desire to grow and learn about the staffing industry.

Hourly:  $14-17 DOE 

Ideal Traits for Success:  

·  Leadership

·  Excellent written and verbal communication skills. Bilingual English/Spanish preferred.

·  Accountability, Focus, Poise and Professionalism

· Ability to thrive in a fast-paced environment and remain positive and energetic.

·  Superior organizational skills

·  Effective problem solving- ability with the capacity for critical thinking.

·   Time management (with the capability for prioritization and multi-tasking) in consistently changing environments.

·  Strong sense of urgency and quality of work is required.

·  Must possess a high level of confidentiality and tact when handling sensitive matters. 

Role and Responsibilities:

Core functions of a PriorityWorkforce Human Resources Assistant I include but are not limited to:

1.  Assist in the management of front office and related tasks:

· Answering main phone lines, greet all visitors, distribution of mail and coordinating outgoing mail and packages. Ordering of office supplies and maintaining an orderly and neat reception and conference area. 

2. Administrative support for Human Resources:

· An extension of the HR department, understanding sensitive matters and escalating to HR department while maintaining a high level of confidentiality

·  Processing inquiry release forms submitted for contingent workforce in accordance to State and Federal guidelines.  

·  Composing verification of employment letters

· Research and respond to Employment Development Department inquiries. 

3.  Additional Functions

·  Assist in coordinating company projects spearheaded by the HR team,

·  Assist in organizing and coordinating of company meetings and events (catering, supplies, etc.)

Requirements:

·  A minimum of 2 years in a front office related role with some exposure in HR is desired.

·  Understanding and knowledge of human resource practices, employee relations, state and federal laws, workers compensation, safety, risk and payroll/ timekeeping.

·  Strong computer literacy with proficiency in Microsoft Office, Outlook 365, ATS and CRM software. Prior experience with Bond (StaffSuite) and Salesforce is ideal.

·  Ability to navigate and work with various timekeeping and payroll systems and databases. Prior experience with Novatime, UAttend, AMG and Kronos is ideal.

· High School Diploma or equivalent. Some college coursework is desired. 

·  Valid driver’s license 

Salary : $14 - $15