Executive Admin Assistant

Job Summary
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our CEO. This dynamic role involves managing projects, handling correspondence, and ensuring smooth daily operations within a fast-paced environment. The ideal candidate will demonstrate exceptional communication skills, attention to detail, and the ability to juggle multiple priorities with enthusiasm and professionalism. Join us and play a vital role in empowering our leadership team to achieve strategic goals while enjoying a collaborative and energetic workplace.

Duties

• Manage the CEO’s meetings, appointments, and travel arrangements using tools like Microsoft Outlook Calendar and Google Workspace.
• Coordinate internal and external meetings, including booking venues, preparing agendas, and distributing materials.
• Organize and maintain filing systems—both digital and physical—ensuring quick retrieval of important documents.
• Assist with event planning for company functions, board meetings, or special events from logistics to execution.
• Conduct office management duties such as ordering supplies, and managing office equipment.
• Facilitate project coordination by tracking deadlines, follow-ups, and deliverables across teams.
• Perform clerical tasks such as data entry, photocopying, filing, and proofreading correspondence to uphold high standards of accuracy.
• Manage personal assistant responsibilities for the CEO as needed, including personal appointments or errands coordination.

Qualifications

• Proven experience as an executive assistant or in a similar administrative role supporting senior leadership.
• Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment.
• Excellent written and verbal communication skills with professional phone etiquette.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Docs), and familiarity with Microsoft Outlook Calendar.
• DocuSign for document signing workflows.
• Demonstrated ability to handle confidential information discreetly and professionally.
• Exceptional typing speed along with transcription skills; attention to detail is essential for proofreading documents.
• Ability to coordinate multiple projects simultaneously while maintaining a positive attitude.
• Join us in this exciting role where your organizational prowess will directly impact our executive team’s success! We value energetic professionals eager to contribute their skills in a vibrant environment dedicated to growth and excellence.

Pay: $20.00 - $25.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $20 - $25