Part-time HR Specialist

OAI JOB OPENING

Position Title:          Part-Time HR Specialist

(Expected 20 hours per week)

Location:                 208 Forest Blvd, Park Forest, IL 60466

Flexible Hybrid:      In-person at Park Forest Office

Reports to:              Chief Operating Officer

Oversees:                 n/a

Salary:                     $25 - 32 per hour, based on experience

Who Are We?

As a premier workforce education, training, and development organization, OAI’s mission is pretty simple: to improve lives. We do that through offering training that leads to safe, meaningful employment while helping companies and communities to thrive. Our commitment to Diversity, Racial Equity and Inclusion means you will be joining a very diverse and dynamic team of professionals who are enthusiastically dedicated to our mission. Big thinkers, strategists, problem solvers, caring fun-lovers … OAI is a place that encourages innovative thinking and values flexibility and work-life balance. Our hard-working team is supportive and collaborative and all share a common desire to help our fellow citizens live better, safer lives. We’re a growing non-profit and we’re looking for people to grow with us!

Who Are You?

You’re a mentor, motivator, and collaborator. You enjoy helping others find their true potential through self-discovery and goal setting. You are committed to community growth and being part of that change. If this is you, we need you to join our team!  

The Part-Time HR Specialist will support core HR operations for approximately 20 hours per week. This role will be responsible for key day-to-day HR functions, with a primary focus on timesheets, payroll support, performance management, employee records, and general HR administration. The ideal candidate is highly organized, detail-oriented, able to maintain confidentiality, and comfortable working independently in a fast-paced nonprofit environment.

Why OAI?

Remember when we said at the top that we value work-life balance? That’s legit; OAI’s pay and benefits are generous! Benefits include:

·       Professional development opportunities

·       Paid time off

·       Monthly Internet/phone reimbursement

·       401k Plan with match

·       Excellent technology and IT support

OAI provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, disability or genetics.

How to Apply?

To apply, submit cover letter describing your interest and experience along with your resume to oaihr@oaiinc.org

Key areas of responsibility:

·       Support the implementation and tracking of staff performance management processes, including 30-, 60-, and 90-day reviews and annual performance evaluations

·       Support week-to-week staff accountability processes by maintaining weekly task tracking systems, ensuring submission of weekly task sheets, following up with Program Managers regarding outstanding assignments or performance concerns

·       Manage and monitor employee timesheet and paid time off systems to ensure accuracy and timely submission

·       Process and coordinate payroll-related updates, including employee status changes, salary updates, and other personnel actions

·       Maintain and audit employee personnel files and HR records to ensure completeness and compliance

·       Serve as a point of contact for staff and supervisors regarding routine HR questions, policies, and procedures

·       Assist with onboarding and offboarding processes, including collecting required paperwork and updating internal records

·       Maintain organization and employee data to ensure job titles, reporting structures, departments, and employment status are accurate

·       Support benefits administration by assisting with employee questions, enrollment updates, and invoice reconciliation, as needed

·       Assist with employee relations matters and provide administrative support in resolving HR issues

·       Support compliance activities, including preparation for audits, monitoring visits, and reporting requirements from federal, state, and local funders

·       Help review and monitor wage and salary information for accuracy

·       Perform other related duties as assigned

Required Qualifications:

·       Bachelor’s degree from an accredited four-year college or university in Human Resources, Business Administration, or a related field preferred

·       Minimum of 1–3 years of progressive HR or administrative experience, preferably in a nonprofit or mission-driven organization

·       Experience with timesheet management, payroll processing, employee records, and performance tracking strongly preferred

·       General knowledge of federal and state employment laws and HR practices

·       Strong attention to detail and ability to handle sensitive information with a high level of confidentiality

·       Ability to work independently, manage priorities, and meet deadlines with limited supervision

·       Strong communication and interpersonal skills with a commitment to excellent internal customer service

·       Proficiency in Microsoft Office, including Word, Excel, and Outlook

Equal Opportunity:

Diverse candidates are encouraged to apply.