Assistant Manager, Facilities

Assistant Manager, Facilities

Who We Are

o5 group is an industry leader in global fashion & apparel design with 40 years of success across wholesale, e‑comm, and marketplace. We are privately held, HQ in NYC with brand offices in CA — a dynamic portfolio of global brands committed to operational excellence in design, product development, production, sourcing, distribution & logistics. With category expertise in full‑collection menswear, womenswear, childrenswear, infant toddler; we specialize in denim, outerwear, activewear, loungewear/sleepwear, trusted by top retailers.

About the Role

The Assistant Manager, Facilities, supports the Director of Facilities in the day-to-day operation, maintenance, and readiness of the workplace. This role helps coordinate facilities staff, vendors, service requests, workplace projects, employee moves, inventory, and general operational needs across multiple floors.The position works closely with internal departments, building management, and external service providers to maintain a safe, organized, and well-functioning workplace.

How You’ll Contribute

• Support daily facilities and workplace operations across multiple floors.
• Provide day-to-day coordination and directions to facilities coordinators.
• Conduct regular workplace walkthroughs to monitor cleanliness, maintenance, safety, supplies, and overall space readiness.
• Manage facilities requests through the ticketing system, including assignment, follow-up, documentation, and completion.
• Coordinate facilities vendors including cleaning, HVAC, electrical, plumbing, pest control, furniture, and other service providers.
• Maintain showroom, conference room, executive, and client-facing space readiness, including support for market appointments and buyer visits.
• Coordinate employee moves, seating changes, workstation setup, furniture installation, and related workplace transitions.
• Support construction, renovation, and workplace improvement projects through scheduling, vendor coordination, deliveries, access, and punch-list follow-up.
• Coordinate with IT and other internal teams on workstation readiness, access, and workplace projects.
• Maintain inventory and replenishment of janitorial, pantry, office, and Facilities supplies.
• Support storage, sample management, offsite warehouse coordination, and related tracking processes.
• Coordinate temporary labor and supplemental Facilities support as needed.
• Support workplace safety, emergency preparedness, fire-life-safety procedures, and general compliance requirements.
• Maintain facilities records, schedules, reports, and operational documentation.
• Keep the Director of Facilities informed of operational priorities, project status, and significant issues.

What you Bring to the Team

• 3–5 years of Facilities Management, Workplace Operations, Property Management, Building Operations, or related experience preferred.
• Experience coordinating employees, vendors, contractors, or service providers.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Experience with Facilities ticketing, work-order, platforms preferred.
• Working knowledge of workplace maintenance, cleaning operations, furniture, moves, inventory, and vendor services.
• Strong written and verbal communication skills.
• Sound judgment and ability to manage routine operational responsibilities independently.
• Strong attention to detail and follow-through.
• Comfortable working in a fast-paced environment with changing priorities.

Why join o5group

· Health Benefits (Medical, Dental and Vision)

· Paid Time Off

· 401(k)

· Company Paid Holidays

· Life Insurance

· Commuter Benefits

Apply

Please send your resume to jobs@o5group.com.

Pay: $50,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $50,000