What are the responsibilities and job description for the Part-Time Billing & Accounts Receivable Specialist – Bilingual English/Spanish position at O'Neil Hauser Mansfield, P.C.?
A small Boston law firm is seeking a reliable, organized, and detail-oriented part-time Billing & Accounts Receivable Specialist to manage the firm's billing process and help ensure timely payment of client accounts.
This position works closely with the firm's attorneys and requires someone who is comfortable following up with both attorneys and clients. Fluency in both English and Spanish is required.
Responsibilities
- Prepare and send accurate client invoices on a regular billing schedule.
- Monitor attorney time entries to ensure that all billable work is recorded promptly and accurately.
- Follow up with attorneys regarding missing or incomplete time entries before invoices are prepared.
- Work with attorneys to make sure clients are aware of outstanding invoices and understand their account balances.
- Monitor accounts receivable and identify overdue accounts that require follow-up.
- Contact clients regarding outstanding balances in a professional, courteous, and persistent manner.
- Coordinate with attorneys regarding sensitive accounts, payment issues, and appropriate collection efforts.
- Maintain accurate records of client balances, payments, collection communications, and follow-up.
- Help identify billing or collection issues before accounts become significantly overdue.
- Assist with other billing and accounts-receivable tasks as needed.
Qualifications
- Fluent in English and Spanish, both spoken and written, required.
- Strong organizational skills and exceptional attention to detail.
- Comfortable communicating with attorneys and holding them accountable for timely submission of billable hours.
- Professional and tactful when discussing invoices and overdue balances with clients.
- Able to be persistent about collections while maintaining positive client relationships.
- Comfortable working with billing, accounting, and office software.
- Prior experience with billing, accounts receivable, bookkeeping, collections, or financial administration strongly preferred.
- Previous law-firm or other professional-services experience is a plus, but not required for a candidate with strong relevant experience.
- Ability to handle confidential financial and client information appropriately.
- Dependable and able to work independently in a small-office environment.
Pay: $25.00 - $30.00 per hour
Expected hours: 24.0 per week
Benefits:
- 401(k)
- 401(k) matching
- Opportunities for advancement
- Paid sick time
- Paid time off
Work Location: In person
Salary : $25 - $30