Payroll Project Compliance Coordinator

Payroll Project Compliance Coordinator

The Payroll Project Compliance Coordinator role is focused on acting as an operational extension of the payroll team and supporting project labor compliance by ensuring employee time reporting, job classifications, and cost coding are complete, accurate, and aligned with prevailing wage and union requirements. Facilitate timely certified payroll reporting, maintain subcontractor compliance, and support audit readiness while ensuring adherence to project and regulatory deadlines.

Key Responsibilities

• Collect, validate, and organize weekly employee time entries while ensuring accurate job coding, labor classifications, and cost allocations.
• Coordinate with payroll specialist, field, and project teams to resolve missing, inaccurate or incomplete timekeeping data.
• Review certified payroll reports for accuracy and completeness prior to submission.
• Assist with certified payroll submissions through client compliance platforms (LCP tracker, Elation).
• Track certified payroll reporting deadlines and monitor submission status across multiple projects.
• Support prevailing wage, union, and labor compliance requirements by maintaining accurate employee records.
• Monitor subcontractor certified payroll submissions and follow up on missing reports, compliance deficiencies, and outstanding documentation.
• Maintain organized payroll submissions and ensure required documentation is received on time.
• Prepare compliance tracking reports and provide updates to project management and payroll teams.
• Utilize payroll, compliance, and project management systems to support reporting, documentation, and regulatory compliance activities.

Required Qualifications and Skills

• High school diploma required; associate or bachelor's degree preferred.
• 0-3 years of experience in payroll, accounting, construction operations, or a related field.
• Exposure to construction, prevailing wages, or certified payroll process preferred.
• Construction certified (Davis-Bacon Act) payroll experience preferred
• Proficiency in Microsoft Excel, including basic formulas and reconciliations.
• Strong attention to detail, organization, and accuracy in managing records and data.
• Effective communication skills and collaboration with multiple teams.
• Ability to prioritize tasks, meet deadlines, and follow established processes.

Compensation:

The minimum and maximum hourly rate of pay that O'Connell Electric Company, Inc. believes in good faith to be accurate for this position at the time of this posting is between $24.00 to $29.00 per hour.

It is important to O'Connell Electric that potential candidates for this position understand that compensation depends on numerous factors, including the geographic location where the role will be performed, required skills, experience, complexity, travel, and the market rate. O'Connell Electric aims to reward performance and attract top talent with competitive, fair pay and benefits. Please note that the top of the salary range represents exceptional, and/or senior-level positions, which meet all required qualifications. Actual offers take the candidate's knowledge, skills, abilities, and experience into account.

Equal Opportunity:

O'Connell is an equal opportunity employer and complies with all applicable state and federal non-discrimination laws. The Company will recruit, hire, train and promote all persons without regard to race, color, creed, sex (including pregnancy), religion, national origin, age, marital status, sexual orientation, gender identity or expression, genetic information, physical or mental disability, citizenship or immigration status, military or veteran status, or any other protected class in accordance with applicable federal, state, or local laws.