Program Coordinator

NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge.

For more information, go to med.nyu.edu, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, Twitter and Instagram.

Position Summary:

We have an exciting opportunity to join our team as a Program Coordinator. The Program Coordinator is responsible for providing a broad range of support in contribution to the development, implementation, and success of projects and programs for NYU Grossman School of Medicines Department of Education, Faculty and Academic Affairs. Collaborates with internal and external parties to ensure proper communication, engagement, compliance, and education to achieve programmatic success. Promotes and supports activities including, but not limited to, gathering, collecting and analyzing data, overseeing program and/or project timelines, organizing and coordinating seminars, and training programs.

Job Responsibilities:

• Work/communicate with internal and external parties to organize and coordinate the various components needed to initiate, run and conclude program activities
• Assist in developing departmental plans, goals, objectives, policies, and procedures.
• Review workflow and might recommend improvement if applicable to ensure appropriate cycle times and efficiency.
• Appropriately prioritize and follow up on incoming issues.
• Independently prepare and review documents and generate status/progress reports for ongoing and pending programs which may include moderate analysis of findings.
• Maintain departmental data in appropriate internal and external databases (e.g.Peoplesoft, OneDrive, etc.)
• Design and disseminate surveys, establish a format for data analysis, run routine and ad hoc reports, as requested.  
• Research problems, issues and concerns through data analysis and other means, and responds to requests for information and present findings as applicable.
• Assist in developing materials and presentations for training and educational sessions, departmental seminars, and other activities.
• Track and measure programs against long- and short-term department goals for virtual and in-person events and programs.
• Tracks program-related requisitions, reimbursements, expense reports, and related invoice payments.
• Organize and coordinate schedules, activities, and special events.
• Coordinate all preparation activities (checking and coordinating the logistics, technical support, making food and beverage arrangements, etc.) and other related tasks.
• Perform other duties as assigned.

Minimum Qualifications:

To qualify you must have a Bachelor's degree or equivalent in business administration, health care administration or related field or an equivalent combination of education and relevant experience. Proficiency in using various Microsoft Office applications such as Word, Excel, Access, PowerPoint and Outlook. Familiar with Internet applications. Effective oral, written, communication, interpersonal skills. Ability to interface effectively with all levels of management and must work and communicate effectively with both internal and external customers. Ability to work within a team environment as well as independently. Time management skills and ability to work well under pressure. Ability to Project/Program manage and to multi task while paying attention to details.

Preferred Qualifications:

Project/Program management experience preferred.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents. At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.

NYU Grossman School of Medicine is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.

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NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $61,288.35 - $67,567.50 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here