Project Assistant - Boynton Beach, Florida

Position Summary:
We have an exciting opportunity to join our team as a Project Assistant - Boynton Beach, Florida.

In this role, the successful candidate Responsible for providing project/program support and a variety of moderately complex clerical functions (gathers, receives, classifies, reconciles and consolidates data, moderate data analysis, coordinates efforts (e.g., scheduling appointments, tracking, supervising surveys, preparing presentations, etc.) with assigned staff, compiles information and prepares reports, summarizes documents, responds to routine and non-routine inquires and complains, greets and directs visitors, etc.) and other related duties for a supervisor or department. Works under general supervision.

Job Responsibilities:

• Project Support, Provides project/program support in the preparation of project relevant
  materials that includes but is not limited to: assisting with project planning and implementation;
  managing the logistics of and coordinating content development for meetings, conferences, and
  other project-related events; assisting with the design, development and dissemination of
  project products and reports; coordinating and monitoring project budgets; coordinating
  proposal development and managing the proposal process; assisting with project data collection
  activities to maintain and improve the effectiveness of the workflow and ensure customer
  satisfaction.
• Reports - Receives, classifies, reconciles and consolidates data. Compiles and prepares routine
  factual forms and reports based on information readily available, verify information, determines
  report format, identifies discrepancies and make corrections. Research problems, issues and
  concerns and responds to requests for information and summarizes data based on information
  compiled from various sources.
• Moderate Clerical Functions including completing forms/reports, faxing, receiving, submitting
  purchasing requests, makes and/or receives calls
  Word Processing/Typing, Prepares and proofreads memos, reports and applications.
  Independently prepares responses to routine correspondence. Develops documents for
  presentation or meeting.
• Scheduling and Coordinating, Maintains routine calendar, schedules appointments, assist in
  preparing for conferences (checking the logistics and technical support, ordering and setting up
  food, etc.) and other related duties. May assists with special events planning.
• Filing and Mail Distribution - Maintains office filing and storage systems by sorting, recording
  and filing written material in alphabetical, numerical, or subject order as needed. Retrieves
  material from files upon request and keeps records of the movement of file materials. Opens,
  sorts, routes and distributes mail to the appropriate party. Screen mail to determine which
  letters can be answered independently.
• Clerical Support - Makes and provides clerical support to the department/unit (photocopy, fax,
  mails, and files, data entry, sorts and distributes mail, etc.) and other related duties as needed.
  May order office supplies. Meets and greets clients; Resolves non-routine situations based on
  established policies and procedures and refers non solved issues and questions to the
  appropriate party.
• Performs and participates in other job related duties as required.

Minimum Qualifications:
To qualify you must have a High School Diploma or the equivalent is required. Minimum of 1 year related experience in an office setting or the equivalent combination of education and experience. Effective Oral, written communication and interpersonal skills. Computer Skills-Working knowledge in the use of Microsoft Office Word, Excel, Power point and Access. Ability to develop basic formulae for spreadsheets; set up routine computer procedures; Ability to access e-mail, electronic calendars, and other basic office support software. Ability to proofread documents and write clear, concise 1st draft. Ability to type at a speed of at least 45 net words per minutes.
Knowledge of standard office practices. Ability to multi-task while paying attention to details. Ability to use standard office equipment such as copy machines, multi-line telephones, fax machines.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Langone Florida provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents. At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.

NYU Langone Florida is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.

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