What are the responsibilities and job description for the Administrative Assistant 2 position at NYS Office of Temporary & Disability Assistance?
Description
Duties Description
This position will support the daily operations of the Division as well as supervise administrative support staff. Duties include, but are not limited to:
Minimum Qualifications
High school diploma or high school equivalency diploma; and three years of experience in administrative support**, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and management of an office.
Substitution
A full-time, non-competitive appointment will be made. If certified by Civil Service, mandatory reemployment list candidates must be considered first for appointment to this title. Candidates must be legally authorized to work in the United States.
Your resume must indicate how you meet the minimum qualifications for this position. Non-specific submissions may be disqualified from further consideration if the information you provide does not meet the minimum qualifications.
Telecommuting up to 50% may be available in accordance with The Office of Temporary and Disability Assistance policy and can be discussed during the interview.
Interested applicants should send an email with their resume attached to jobpostings@otda.ny.gov and reference posting #26-069. DO NOT REFERENCE THE VACANCY ID NUMBER.
NYS OTDA seeks to promote a diverse workforce that is a representation of the various cultures, voices, backgrounds, ideas, and talents of the citizens and communities that we serve. In alignment with New York State’s Executive Orders 187 and 31, OTDA is committed to advancing diversity, equity, inclusion, and accessibility by fostering an inclusive workplace.
Duties Description
This position will support the daily operations of the Division as well as supervise administrative support staff. Duties include, but are not limited to:
- Support Division of Oversight and Compliance Deputy Commissioner;
- Handle day-to-day office operations;
- Handle on-boarding of Albany staff;
- Assist Division staff with reconciliations via the Statewide Financial System (SFS);
- Oversees administrative support team assignments such as scheduling of meetings, assistance with phone inquiries, ordering office supplies, distributing incoming correspondence;
- Ensure Division documents comply with Agency branding and accessibility requirements;
- Serve as Division training coordinator;
- Oversee Division shared drive;
- Participate in a variety of projects and time-sensitive assignments;
- Communicate effectively, both orally and in writing;
- Perform other administrative duties as assigned;
- Strong attention to detail;
- Ability to organize and prioritize multiple tasks and meet deadlines.
Minimum Qualifications
High school diploma or high school equivalency diploma; and three years of experience in administrative support**, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and management of an office.
Substitution
- Certification (e.g., IAAP Certified Administrative Professional), diploma, or associate’s degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.
A full-time, non-competitive appointment will be made. If certified by Civil Service, mandatory reemployment list candidates must be considered first for appointment to this title. Candidates must be legally authorized to work in the United States.
Your resume must indicate how you meet the minimum qualifications for this position. Non-specific submissions may be disqualified from further consideration if the information you provide does not meet the minimum qualifications.
Telecommuting up to 50% may be available in accordance with The Office of Temporary and Disability Assistance policy and can be discussed during the interview.
Interested applicants should send an email with their resume attached to jobpostings@otda.ny.gov and reference posting #26-069. DO NOT REFERENCE THE VACANCY ID NUMBER.
NYS OTDA seeks to promote a diverse workforce that is a representation of the various cultures, voices, backgrounds, ideas, and talents of the citizens and communities that we serve. In alignment with New York State’s Executive Orders 187 and 31, OTDA is committed to advancing diversity, equity, inclusion, and accessibility by fostering an inclusive workplace.
Salary : $59,808 - $74,695