Office Assistant 1 (NY HELPS)

Duties Description

The incumbent of this position will perform duties consistent with the standard for this title in the Transportation Bridge Maintenance Office. As such, the selected candidate will process transactions; maintain records, documents, and information; and produce correspondence, reports, charts, etc. Incumbents must be able to read, understand and apply procedures, rules and regulations and laws.

The Duties Include But Are Not Limited To

• Sorting and distributing mail.
• Maintaining records and files.
• Answering telephones and appropriately responding to or referring to inquiries made by employees, vendors, and customers.
• Provide assistance to the Transportation Program Aide in the administration of the Residency program which may include Personnel, Purchasing, and Training activities, such as:
• Hiring and promoting employees, and employee orientations,
• Assisting with ordering supplies, purchase orders, and vouchers,
• Tracking and entering TRINFO data,
• Track incoming Bridge Flag Data,
• Entering Travel Vouchers for employees within the County,
• Reviewing employee's time in LATS ensuring flex time, overtime, recalls, meal allowance and leave times are all correct; then sending approved MMS records to the Time and Attendance system.
  
  

Preferred candidates will possess excellent written and oral communication skills as well as proficiency in

computer programs such as Microsoft Word, Excel, PowerPoint, and Outlook.

Responsibilities may include serving a role within the Incident Command System to support the department’s response to regional and statewide emergency situations.

Minimum Qualifications

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).*

Qualifications

To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open competitive minimum qualifications for this position. The qualifications are:

There are no minimum education or experience requirements for this title.

Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law.

Additional Comments

Applicants must be currently authorized to work in the United States on a full-time basis.

• For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.
  
  

At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.

The salary range listed reflects the full range for this graded position. For new State employees appointed into graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts. For more salary information please visit https://oer.ny.gov/salary-schedules

DOT is an equal opportunity employer. Disabled persons are encouraged to apply.

In compliance with Public Law 99-603, candidates selected for appointment must provide an original document to prove their citizenship and/or legal right to work in the United States. Candidates for employment must have proper authorization to work in the United States at the time an offer of employment is made. The Department will not sponsor a nonimmigrant for a temporary employment visa (H-1B or similar), OPT STEM, or for permanent residence. Offers of permanent employment may not be made to nonimmigrants whose employment authorization is limited to a period of practical training (F-1 or similar).