Office Assistant 1 (NY HELPS) - Region 7

Duties Description

Office Assistants perform office support and clerical work to meet the requirements of agency programs. Such work may consist of but is not limited to:

• Performing data entry and/or math calculations.
• Sorting and distributing mail,
• Maintaining records and files.
• Keeping supply and inventory records,
• Keyboarding and other document preparation tasks,
• Answering telephones and appropriately responding to or referring inquiries made by employees, vendors, and customers,
• Providing assistance to the Program Aide in the administration of the Residency program which may include various Personnel, Purchasing, Employee Time and Attendance Record Keeping, and Training activities.
• Order and track salt deliveries, perform snow & ice shared service data entry and coordination
  
  

Preferred candidate will possess excellent written and oral communication skills as well as proficiency in computer programs such as Microsoft Work, Excel, PowerPoint and Outlook.

Responsibilities may include serving a role within the Incident Command System to support the department’s response to regional and statewide emergency situations.

Minimum Qualifications

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).*

Qualifications

To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open competitive minimum qualifications for this position. The qualifications are:

There are no minimum education or experience requirements for this title.

Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law.

Additional Comments

• This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.
  
  

At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Applicants must be currently authorized to work in the United States on a full-time basis.

The New York State Department of Transportation is an equal opportunity/affirmative action employer. Women, minority group members, disabled persons and Veterans are encouraged to apply. Upon request, reasonable accommodations will be provided for the disabled.

In compliance with Public Law 99-603, candidates selected for appointment must provide an original document to prove their citizenship and/or legal right to work in the United States.