Entry-Level Billing Clerk

Position Summary
The Billing Clerk (Entry-Level) supports the financial operations of our organization by assisting with accurate, timely, and compliant billing practices. This role helps prepare and process invoices, maintain billing records, and collaborate with internal teams to resolve billing inquiries. The ideal candidate is detail-oriented, comfortable working with Excel, and eager to learn about billing and accounting processes.

Essential Duties and Responsibilities

• Assist in preparing, generating, and processing invoices in compliance with contractual requirements

• Review service logs and supporting documentation to ensure accurate billing

• Enter and maintain billing data in financial systems with attention to accuracy

• Use Excel and other financial tools to track and organize billing information

• Help monitor accounts receivable and follow up on outstanding balances

• Support monthly close activities and assist with audits

• Respond professionally to billing inquiries from internal teams and external partners

• Maintain organized records in accordance with organizational policies

Required Qualifications

• Some experience with billing, accounting, or administrative tasks (can be from school, internships, or prior roles)

• Strong Excel skills (formulas, data entry, basic reporting)

• High attention to detail and accuracy

• Ability to manage multiple tasks and deadlines

Preferred Qualifications

• Familiarity with NetSuite, QuickBooks, or other accounting software

• Experience in education, public sector, or service-based organizations

Skills and Competencies

• Excellent attention to detail and organizational skills

• Strong written and verbal communication

• Comfortable learning new systems and processes

• Ability to work independently and collaboratively

Education

• Associate’s degree in Accounting, Finance, Business Administration, or related field preferred (or equivalent experience)