Executive Assistant

Salary: $55,000 to $60,000

Location: Brooklyn Army Terminal

Full Time, On-site

Schedule: Monday to Friday, 9 AM to 5:30 PM

New York Embroidery Studio is looking for an Executive Assistant to support our CEO and provide occasional administrative assistance to senior leadership. This role is ideal for someone organized, steady, and proactive who enjoys keeping daily operations running smoothly. This position works directly out of the CEO’s office at the Brooklyn Army Terminal.

Calendar & Scheduling

• Manage and maintain the CEO’s calendar
• Coordinate internal and external meetings
• Send reminders and keep the schedule on track
• Prepare basic meeting materials as needed

Tech & Admin Support

• Assist with simple tech troubleshooting
• Set up Zoom links, devices, and presentations
• Handle routine administrative tasks

Daily Operations

• Organize and arrange the CEO’s lunch each day
• Anticipate small day to day needs to keep her workflow smooth
• Occasional local errands such as dropping off or picking up items
• Serve as a point of contact for minor requests that support her schedule

Support for Senior Leadership

• Assist other senior team members with occasional administrative tasks
• Help with data entry, simple research, and organizing documents
• Provide general office support during slower periods

• Organized, reliable, and calm under pressure
• Strong communication and interpersonal skills
• Comfortable with shifting priorities and time sensitive tasks
• Tech savvy with the ability to troubleshoot simple issues
• Professional, punctual, and discreet
• Able to maintain confidentiality and handle sensitive information appropriately

• 1 to 3 years of office admin, EA, receptionist, or coordinator experience
• Experience with scheduling, basic tech setup, or customer service is a plus
• Eager to learn, contribute, and support the broader leadership team
• Opportunity to take on more responsibility as you grow in the role

NYES is an equal opportunity employer. We welcome applicants of all backgrounds and do not discriminate based on race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, or veteran status.